Programme Administrator – AGC (37.5 hours per week)

 

Location: Worthy Down

Salary: £26,699

 

Role Profile

To Provide administrative support in the coordination and administration of Pearson TQ Apprenticeship programmes.

 

Core Tasks and Responsibilities 

Support in the preparation of documentation relating to Apprenticeship learners Assist with and/or conduct learner inductions to Apprenticeship programmes, as requiredSupport in the timely administration/processing of Apprenticeship starts, achievements, leaver paperwork and ensuring accurate records (either electronic and/or paper based)Assist with all administrative tasks, paperwork and processes, such as bookings and registrations, relating to apprenticeship qualifications and functional skillsAssist with formal/contractual reviews, as required, ensuring that they are completed within the appropriate timescales as determined by the customer and that the MIS and e-portfolio system are up to date with review information Support with processing and distributing apprenticeship certificates ensuring electronic and hard copies are stored as appropriateEnsure Maytas MIS system is kept fully up to date and accurate, including any updates and amendments being completed accurately and in a timely mannerEnsure all learner files and paperwork are managed to a high standard and are audit ready at all times and assist with file archive and audit processes as needed.Attend and contribute to team and other operational meetings, as required and for the dissemination of information and sharing good practiceTake minutes for team and other meetings as necessary including booking meeting rooms and ensuring visitor access is organised in advanceMonitor and manage stationery or any other consumable orders as necessary and in line with Company Purchase Order proceduresEnsure that all allocated administration tasks relating to the coordination of Apprenticeship programmes are undertaken efficiently, effectively and in a timely manner.Provide an exceptional customer experience, maintaining good stakeholder communication including answering and directing queries from customers or learners as necessaryEnsure excellent working relationships with management, apprenticeship coaches, quality staff, external points of contact and all other personnel you come into contact with

 

Essential 

Proven experience and confidence in a customer facing role with an ability to deliver a positive customer service experienceExceptional administration and organisational skillsCompetent in IT packages such as Microsoft Office Strong Excel skills in order to manipulate and report on data High level of accuracy and attention to detail Excellent Written and Verbal Communication Skills Efficient, effective and able to prioritise 

 

Desirable 

Experience of Maytas or other MIS systems and e-portfolios Experience of Ofsted and/or ESFA funding requirements Previous experience in working for a Training Provider or Awarding Organisation