Job Title: Program Group Administrator Location: Lynchburg, Virginia Type: Direct Hire Contractor Work Model: Remote Job Summary Provide administrative support to ensure the efficient operation of the Lynchburg/Charlotte Unit. Responsibilities include managing correspondence, onboarding and new hire paperwork, rehiring/reactivations, pre-payroll activity, client guidelines, invoicing, employee updates, and travel arrangements. Key Responsibilities Onboarding & New Hire Paperwork + Manage the full onboarding process for new employees in Bullhorn. + Prepare and distribute paperwork (contracts, tax forms, direct deposit, benefits enrollment). + Collect, review, and verify documentation for accuracy and compliance. + Assist employees with required forms and answer policy/procedure questions. + Coordinate background checks (First Advantage) and drug screen scheduling. + Coordinate Client scheduled appointments. + Introduce new employees to company policies, procedures, and culture. + Serve as primary point of contact for new hires, ensuring a smooth transition. + Partner with HR and hiring managers to align onboarding with business needs. Rehires & Employee Reactivations + Facilitate the rehiring process for previous employees. + Verify eligibility for rehire and collect updated documentation (I-9, tax forms, compliance). + Reactivate employee profiles in Bullhorn; confirm records are accurate and current. + Ensure payroll setup, system access, and benefits eligibility are re-established. + Communicate with returning employees to support a smooth transition back. Pre-Payroll & Payroll Administration + Confirm all new hire, rehire, and reactivation paperwork is complete before payroll. + Review and verify employee timekeeping and hours for accuracy. + Process weekly payroll in compliance with client guidelines and policies. + Prepare and distribute payroll reports. + Reconcile discrepancies and resolve payroll-related issues. + Address inquiries regarding compensation, benefits, and timekeeping. Other Administrative Duties + Coordinate travel arrangements (through travel agent). + Communicate with contractors (email, calls, texts). + Support invoicing, client guideline compliance, and employee record updates. Requirements + Full-time, 40+ hours per week, with flexibility for evening or weekend work when required. + Strong communication and interpersonal skills. + Highly organized with excellent attention to detail. + Ability to multi-task and prioritize in a fast-paced environment. + Skilled at following detailed manuals and instructions. + Proficient in Microsoft Office, Adobe, and Google Docs. + Team player with the ability to work independently. + Ability to train virtually and work fully remote (reliable internet required). System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan. System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law. Ref: #161-Managed Staffing Charlotte System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan. System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.