Program Assistant I - TERM LIMITED (Three month position) - Hybrid Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/5030017) Apply  Program Assistant I - TERM LIMITED (Three month position) - Hybrid Salary $53,400.00 - $68,400.00 Annually Location Statewide, CO Job Type Full Time Job Number PHA 00233 08/2025 Department Department of Natural Resources Division Energy & Carbon Management Commission Opening Date 08/07/2025 Closing Date 8/21/2025 11:59 PM Mountain FLSA Determined by Position Type of Announcement This position is open only to Colorado state residents. Primary Physical Work Address 1120 Lincoln Denver, Colorado FLSA Status Exempt; position is not eligible for overtime compensation. Department Contact Information Patrick Warnes patrick.warnes@state.co.us Hiring Pay Rate A salary range is posted for this position and any job offer is based upon a salary analysis to comply with the Colorado Equal Pay for Equal Work Act. The salary analysis considers relevant experience, education, certifications, and state seniority as compared to others doing substantially similar work. While all offers are compliant with the Colorado Equal Pay for Equal Work Act, there is no guarantee an offer will be at the top of the posted range based on the salary analysis. Employees new to State Government will be paid on a bi-weekly basis. How To Apply Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed. + Description + Benefits + Questions Department Information This posting is only open to residents of the State of Colorado at the time of submitting your application. This is a term-limited position with an anticipated end date of three months after the start date. The position may be extended depending upon funding availability and will be eligible for full benefits. Are you interested in investing in a career that makes a difference? Consider joining the dedicated people of the Colorado Department of Natural Resources. It’s our mission to manage and conserve Colorado’s natural resources for the benefit of people today – and tomorrow. That means we have to balance development with conservation so the state we all love provides similar opportunities for our children and their children. We invite you to explore our website at https://dnr.colorado.gov/about-us to find out more about the work we do to manage Colorado’s natural resources for today – and tomorrow. The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. In addition to offering rewarding, meaningful work, we offer: + Medical, Vision and Dental plans + Strong, flexible retirement plans including PERA (https://copera.org/welcome-pera-members/new-members) Defined Benefit Plan or PERA Defined Contribution Plan, plus pre-tax and Roth 401K and 457 plans + Paid life insurance + Short- and long-term disability coverage + Employee Wellness programs + Flexible Spending Accounts + Health Savings Accounts + 11 paid holidays per year plus generous vacation and sick leave + Flexible work schedule options and remote-work options + Career advancement opportunities throughout the State system + Some positions may qualify for the Public Service Loan Forgiveness Program (https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs) For more detailed information, please visit State of Colorado Employee Benefits (https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits) About Colorado Energy & Carbon Management Commission (ECMC) (https://ecmc.state.co.us/about.html#/about) : The mission of the Colorado Energy & Carbon Management Commission (ECMC) is to regulate the development and production of the natural resources of oil and gas in the state of Colorado in a manner that protects public health, safety, welfare, the environment and wildlife resources. Our agency seeks to serve, solicit participation from, and maintain working relationships with all those having an interest in Colorado's oil and gas natural resources. ECMC’s Strategic Development Unit is responsible for: + Managing the strategic development of ECMC, including development of strategic plans, projects, and programs including leadership and workforce development + Developing and overseeing all ECMC internal strategic communications + Identifying agency staffing needs + Identifying the need for and developing shared services, such as: + Digital asset management + ECMC information system management + Training + Organizational and professional development + ECMC Program Coordination + ECMC Administrative Support + Personnel performance and development + Leading organizational change management (OCM) efforts + Developing leadership and organizational resilience and succession planning + Developing and implementing ECMC information management systems (IMS) Description of Job This posting is only open to residents of the State of Colorado at the time of submitting your application. This is a term-limited position with an anticipated end date of three months after the start date. The position may be extended depending upon funding availability and will be eligible for full benefits. Position Summary: This position exists to work with the Strategic Development Unit Manager to support the Manager Team and to provide technical, logistical and administrative support for Manager meetings, outside engagement events on behalf of the Management team as well as providing administrative support to ECMC staff. This position supports the Organizational Development Specialist with facilitating training for Supervisors and Managers. Support ECMC Program Managers: Provides direct administrative and logistical support to ECMC’s 13 program areas, ensuring smooth coordination of meetings, communications, and documentation across multiple units. Serves as a primary contact for internal scheduling and material preparation. Duties include, but are not limited to: + Calendaring meetings and training, including interview scheduling and necessary external meetings for Managers + Plans and coordinates internal and external meetings on behalf of Managers including yearly external training, staff meetings and external meetings as required, including with Zoom, Google Meet, and other video conferencing software, and managing the conference room booking - NOT public hearings. + Prepares and distributes meeting agendas, minutes, and presentation materials. + Internal communications. + Special projects as assigned and needed by Managers or the manager unit. Training Program Support : Provides administrative and logistical support for ECMC’s internal training programs for staff, emerging leaders, supervisors, and managers. Assists in coordinating all aspects of training delivery, tracking, analytics, and communication to ensure efficient professional development process. Responsibilities include, but are not limited to: + Coordinates logistics for in-person, hybrid, and virtual training sessions, to include scheduling, booking rooms, and setting up technology. + Collaborates with the Organizational Development Specialist and Strategic Development Manager to prepare training materials such as agendas, handouts, and presentation decks. + Sends calendar invitations and communications to participants and trainers. + Collaborates with the Organizational Development Specialist and Strategic Development Manager to determine needs for various events including food, venue set up, and onsite venue preparation and coordination. + Books and arranges payment for the venue, catering other necessary event components for the training. + Maintain accurate training attendance records and update internal systems. + Moderates training sessions to ensure that Organizational Development Specialist stays on training timelines and captures meeting minutes as needed. + Manages all relevant vendors and acts as the day-of on-site contact for all vendors. + Works with the accounting department to submit purchase orders and contracts as well as pay invoices. Office Management: Oversees administrative tasks and operational support functions of the ECMC’s offices at 1120 Lincoln Street, Denver CO, including procurement, space management support, and general office coordination. Maintains key resources and ensures consistency in internal documentation and systems. Responsibilities include, but are not limited to: + Ordering name plates, business cards, and State ID badges, and name tags for employees. + Updating letterhead templates when there are leadership changes. + Updating Denver office floor layout/map. + Supporting the Organizational Development Specialist in maintaining staff records regarding education, training, subject matter experts, certifications, etc. + Ensuring common areas are organized + Arranging for surplus furniture and equipment pickup by Colorado Correctional Industries. + Coordinating coverage for the public room when the primary person is out of office. Strategic Development Unit Responsibilities: Provides administrative and project-based support to the Strategic Development Unit by assisting with internal initiatives, cross-functional coordination, and special assignments. Acts as a flexible team resources and backup for key administrative roles. Responsibilities include, but are not limited to: + Supports Strategic Development Unit strategic initiatives through team collaboration, employee correspondence, special meetings, or through special projects. + Utilizes strategic survey and needs analysis data to determine how to streamline job duties or create new processes. + Stays abreast of all strategic project work, rulemaking, legislative decisions, etc. to be able to answer questions from a variety of stakeholders. + Is cross trained and is a back up to the Executive Assistant and Records technician roles. Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights This posting is only open to residents of the State of Colorado at the time of submitting your application. This is a term-limited position with an anticipated end date of three months after the start date. The position may be extended depending upon funding availability and will be eligible for full benefits. Experience Only: Four (4) years of relevant experience in an occupation related to the work assigned to this position Or Education and Experience: A combination of related education (Communication, Human Services, Business Administration, Marketing/Advertising) and/or relevant experience in an occupation related to the work assigned equal to four (4) years Please note : The required experience must be substantiated within the work experience section of your application. Your resume will not be reviewed to determine if you meet the minimum qualifications; only the work experience section of your application will be reviewed to determine this. “See Resume” statements on the application will not be accepted. In addition, part-time work will be prorated. Class Code: Program Assistant (https://dhr.colorado.gov/class-description-and-minimum-qualifications-for-h4r-program-assistant) Preferred Qualifications: + Excellent verbal and written communication skills. + Expertise with MS Office, Google Suite, Adobe, Zoom, Asana or other project management software, and survey software. + Current or former State experience relevant to this position. + Strong organizational skills. + Excellent problem solving logic. + Motivated team player with well developed people skills. + Experience leading staff. + Previous training or professional development program coordination experience. + Working with the general public, professional consultants, and ECMC and DNR staff, with sensitivity to their needs, priorities and commitments. Conditions of Employment: + This is a term-limited position with an anticipated end date of three months after the start date. + The position may be extended depending upon funding availability and will be eligible for full benefits. Supplemental Information The Assessment Process + All applications received by the closing of this announcement will be reviewed by an HR Specialist against the Minimum Qualifications in this announcement. + Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position will be a structured application review by Subject Matter Experts. + Resumes, cover letters and other attachments are not considered as part of initial reviews, therefore, it is important to document in your application your education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement . + Please thoroughly answer all supplemental questions (if listed) since question responses may be evaluated for content, writing ability, spelling, grammar, and effective communication. + This recruitment may involve additional testing and/or exams to arrive at the top group for interviews. + This recruitment may be used to fill more than one vacancy at this level and reporting location. Equity, Diversity, and Inclusion The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Department of Natural Resources is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, at dnr_hr_employeebenefits@state.co.us ADAAA Accommodations Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request accommodation, please contact our Benefits Specialist at dnr_hr_employeebenefits@state.co.us at least five business days before the date that any accommodation will be required to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date. E-Verify DNR uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify (http://www.dhs.gov/e-verify) , including your rights and responsibilities. Toll–Free Applicant Support - Technical Help If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV at 855-524-5627, Mon-Fri between 6 am and 6 pm (Pacific Time). The Human Resources Office will be unable to assist with technical issues. The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon. 01 The Colorado Constitution, Article XII, Section 13 requires that APPLICANTS for state classified government jobs be residents of Colorado at the time of application, unless this requirement is waived by the State Personnel Board (DPA). A residency waiver was not issued by DPA for this announcement. For more information, please see the FAQ's at: https://careers.colorado.gov/how-to-apply. Are you a current Colorado resident? + Yes + No 02 If you are a veteran who is eligible for preference points, did you upload/attach your DD-214? Veterans who wish to seek disability preference points based on a service related disability must submit acceptable documentation to support your claim for veterans' preference (exclude specific/private medical information). + Yes + No + Not Applicable 03 Current and former State Personnel System employees who were disciplinarily terminated, resigned in lieu of termination, or who were deemed to have resigned without notice (Board Rule 7-5, Automatic Resignation) must disclose this information on the application. + I am not a current or former State of Colorado classified employee. + I am a current or former State of Colorado employee but have NEVER been disciplinarily terminated, resigned in lieu of termination, or deemed to have resigned without notice (Board Rule 7-5, Automatic Resignation). + I am a current or former State of Colorado employee and have been disciplinarily terminated, resigned in lieu of termination, or deemed to have resigned without notice (Board Rule 7-5, Automatic Resignation). NOTE: Failure to disclose this information and/or falsification of Application materials may result in being removed from consideration for this position. 04 Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose this information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify you application from the current position: 05 In order to comply with the Federal Immigration Reform and Control Act of 1986, are you prevented from being employed in the United States because of your Visa or Immigration Status? + Yes + No 06 If you are using education to meet or substitute for qualifications, did you upload a copy of your official or unofficial transcript? (Your transcript is required as verification that you meet the requirements). + Yes, I have attached my transcripts. + No, I am not using college course work to meet minimum requirements for this position. + Not Applicable 07 Did you upload your résumé and cover letter to this on-line application? + Yes + No 08 Part, or all, of the assessment for this position involves a review of the information you submit in your application materials. Please verify that you understand that the failure to include adequate information or attachments to your job application may affect your final score and/or prevent you from competing in any subsequent measures used to arrive at a top group of applicants. + Yes + No 09 You must be legally eligible to work in the United States to be appointed to this position. DNR does not sponsor non-residents of the United States. + I accept and understand. 10 Please summarize of how your education, training, and/or professional experience qualify you as a Program Assistant for ECMC. 11 Describe how you prioritize your tasks when there are competing important deadlines 12 Please use the following information to draft a mock follow up email to attendees after a training session. This exercise will give us an idea of your writing style and ability to include all necessary information. Feel free to make up any details that are missing. *The training was whatever today’s date is, and you are sending this follow up to attendees to provide the documents and slide deck that were presented in today’s training. *The title of the training was Conflict Resolution *There are three documents and one presentation (do not need to provide these resources, just indicate that they are attached to the email) *Include a reminder and information as to how to RSVP for the next training class being held a month from this training class. Please note: Formatting will not be graded, only the substance of completing the requested information. Required Question Employer State of Colorado Address See the full announcement by clicking the "Printer" icon located above the job title Location varies by announcement, Colorado, -- Website https://careers.colorado.gov/ Apply Please verify your email addressVerify Email