Requisition ID: req58330 Job Title: Procurement Assistant (Nationals Only) Sector: Supply Chain Employment Category: Regular Employment Type: Full-Time Open to Expatriates: No Location: Herat, Afghanistan Work Arrangement: Job Description General Duties: + Reporting to Supply Chain officer and is responsible to provide efficient and on time support on the management of procurement functions for IRC-A office in Herat and zone Provinces. The incumbent will support the procurement process of program supplies, services, and equipment, whilst ensuring best practices and maintaining audit-compliant records. Apply IRC way all the time. Specific Duties: + Ensure that a transparent and responsive procurement process is implemented/carried out and maintained in compliance with the IRC procurement policies and procedure as well donor specific rules. + Conduct market assessment/survey on scheduled/planned basis for all the categories of spend. + Update/maintain vendor information for regularly purchased items and be informed of current local market conditions. + Provide procurement support to procurement and program staff as required. + File all the procurement documentation in a professional/organized manner. + Maintain professional tracking/record of all procurement and keep the status updated all the time. + Establishment and maintenance of ethical, and professional working relationships with suppliers/vendors, and other concerned stakeholders. + Attend all the procurement related meetings as directed by the supervisor. + Distributing the RFQs in market to eligible/potential suppliers as requested/needed. + Maintain good coordination with finance, admin, and program departments to ensure integrated internal control, timely payment of vendors and availability of full auditable support documentation. + Routine communication, coordination, and planning with the relevant requesting staff / programs regarding the order and delivery of supplies. + Ensuring that all supplies, services, and required equipments are delivered on time. + Implement the clean desk policy all the time, ensure full confidentiality of the procurement documents. + Keep very close and professional working relationship with the IRC-A SC staff. + Ensure to apply the IRC procurement SOPs and IRC way in all aspects of procurement. + Advise the Supply Chain regarding the procurement-specific issues or improvements. + Any other duties or tasks assigned by the supervisor. Expected Deliverables: + Provide monthly reports on-timely basis to Supply Chain officer. + Update/maintain the pre-qualified vendor database. + Generate and maintain comprehensive price list for goods, services purchased by IRC-Herat. + Submit monthly list of commitments to Supply Chain officer. + Produce routine purchase status reports to Supply Chain Officer, program (BHs) and Finance. + Update/maintain the purchase request tracking sheet, payment tracking sheet, contract tracking sheet, and submit along with other procurement related routine reports to Supply Chain officer as needed/requested. Qualifications + Bachelor’s degree in the field of Business Administration or similar field and having at least 1-2 years of working experience with INGOs/NGOs/UN agencies in procurement/supply chain/logistics. + Strong sense of personal integrity. + Attention to details. + Strong interpersonal skills. + Having ability of multitasking. + Team spirit and problem-solving abilities. + Knowledge of generic procurement procedures and practices. + Familiarity with major donor and local regulations / laws. + Having good mathematical skills. + Competent use of office automation especially word processing and spreadsheet. + Good command of English and Dari and / or Pashtu + Strong organizational and management skills. + Having desired Computer skills. + Having flexibility, and ability to work under pressure. + Having adaptability of working in a multi-cultural environment. + Ability of traveling to the field sites for providing support to supply chain staff as needed/requested.