Purchasing Assistant – Job Description

Hours: Monday–Friday, 8:30 AM–4:30 PM

Location: On-site, 5 days/week

Overview

The Purchasing Assistant supports the Purchasing Department by managing RFQs, maintaining accurate vendor and ERP data, ensuring compliance with internal policies, and coordinating key purchasing activities. This role works closely with suppliers and internal stakeholders to support smooth operational flow, timely communication, and reliable purchasing data.

Must-Have Qualifications3+ years of experience in purchasing, procurement, or administrative supportExperience with ERP systems (Infor, SAP, or similar) is an assetProficient in Excel, including the ability to upload data into Power BI and build visual dashboardsStrong organizational and time-management skillsExcellent written and verbal communication skillsAbility to manage changing priorities and handle high volumes of paperworkProfessional, friendly, and confident—comfortable asking questions and seeking clarificationStrong attention to detail with the ability to manage multiple tasksHonest, flexible, and willing to learnExperience in vendor management and the RFQ process (asset)Nice-to-Have QualificationsPost-secondary education in Business Administration, Supply Chain Management, or related fieldAbility to read engineering drawingsManufacturing background (understanding NCRs is an asset)Experience with category managementParticipation in audits, compliance activities, or ISO standardsKey ResponsibilitiesRFQ ManagementManage Purchase Requisition Requests from internal departmentsVerify and clarify PRF requirements (delivery dates, project details, specifications)Send RFQs to suppliers and communicate requirements clearlyKeep stakeholders updated on quotation statusSave and maintain quotes and supporting documentation in designated foldersVendor Data ManagementSupport new vendor onboarding by ensuring all required forms are completedProcess internal requests related to vendor recordsRespond to supplier inquiries or coordinate internal information flowCompare pricing and assist in supplier performance evaluationMaintain accurate vendor records (documents, contacts, addresses, etc.)ERP Data ManagementEnsure product cost data is consistently updated in the ERP systemAssign product categories as neededSupport procurement in maintaining accurate vendor data (shipping terms, lead times, pricing)Compliance & Policy AdherenceFollow purchasing policies, procedures, and compliance requirementsAssist with internal audits and compliance reviewsAdditional ResponsibilitiesPrepare data for Monthly Management ReviewsEnsure critical communications from suppliers are escalated appropriatelyRespond to inquiries from internal stakeholders and suppliersSupport the manager with:Supplier contractsVendor risk managementCreating purchasing data for internal/external useUpdating purchasing procedures and work instructionsParticipate in project activities and process improvement initiativesDevelop and improve Purchasing-related Power BI reportsComplete other tasks as assigned by the ManagerJob Type & Location

This is a Contract position based out of Calgary, AB.

Pay and Benefits

The pay range for this position is $55000.00 - $55000.00/hr.

Workplace Type

This is a fully onsite position in Calgary,AB.

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\n À propos d'Aston Carter:\n

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune 500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.\n

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Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

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Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître d’autres options d’accommodement.

\n\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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