Purchasing Assistant – Job Description Hours: Monday–Friday, 8:30 AM–4:30 PM Location: On-site, 5 days/week Overview The Purchasing Assistant supports the Purchasing Department by managing RFQs, maintaining accurate vendor and ERP data, ensuring compliance with internal policies, and coordinating key purchasing activities. This role works closely with suppliers and internal stakeholders to support smooth operational flow, timely communication, and reliable purchasing data. Must-Have Qualifications + 3+ years of experience in purchasing, procurement, or administrative support + Experience with ERP systems (Infor, SAP, or similar) is an asset + Proficient in Excel, including the ability to upload data into Power BI and build visual dashboards + Strong organizational and time-management skills + Excellent written and verbal communication skills + Ability to manage changing priorities and handle high volumes of paperwork + Professional, friendly, and confident—comfortable asking questions and seeking clarification + Strong attention to detail with the ability to manage multiple tasks + Honest, flexible, and willing to learn + Experience in vendor management and the RFQ process (asset) Nice-to-Have Qualifications + Post-secondary education in Business Administration, Supply Chain Management, or related field + Ability to read engineering drawings + Manufacturing background (understanding NCRs is an asset) + Experience with category management + Participation in audits, compliance activities, or ISO standards Key ResponsibilitiesRFQ Management + Manage Purchase Requisition Requests from internal departments + Verify and clarify PRF requirements (delivery dates, project details, specifications) + Send RFQs to suppliers and communicate requirements clearly + Keep stakeholders updated on quotation status + Save and maintain quotes and supporting documentation in designated folders Vendor Data Management + Support new vendor onboarding by ensuring all required forms are completed + Process internal requests related to vendor records + Respond to supplier inquiries or coordinate internal information flow + Compare pricing and assist in supplier performance evaluation + Maintain accurate vendor records (documents, contacts, addresses, etc.) ERP Data Management + Ensure product cost data is consistently updated in the ERP system + Assign product categories as needed + Support procurement in maintaining accurate vendor data (shipping terms, lead times, pricing) Compliance & Policy Adherence + Follow purchasing policies, procedures, and compliance requirements + Assist with internal audits and compliance reviews Additional Responsibilities + Prepare data for Monthly Management Reviews + Ensure critical communications from suppliers are escalated appropriately + Respond to inquiries from internal stakeholders and suppliers + Support the manager with: + Supplier contracts + Vendor risk management + Creating purchasing data for internal/external use + Updating purchasing procedures and work instructions + Participate in project activities and process improvement initiatives + Develop and improve Purchasing-related Power BI reports + Complete other tasks as assigned by the Manager Job Type & Location This is a Contract position based out of Calgary, AB. Pay and Benefits The pay range for this position is $55000.00 - $55000.00/hr. Workplace Type This is a fully onsite position in Calgary,AB. À propos d'Aston Carter: Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune 500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents. Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi. Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) pour connaître d’autres options d’accommodement. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.