Job Description The Pre-Boarding Specialist ensures every new hire has a smooth, compliant, and timely journey from offer acceptance through Day 1. You’ll coordinate offer logistics, background checks, provisioning, contractor work orders, and first-week readiness—acting as the linchpin between Talent Acquisition, HR, IT, Security, and Procurement. This role blends project coordination, stakeholder communication, and process excellence to deliver an exceptional new-hire experience at scale. This role pays up to $25/hr USD. Key Responsibilities  • Own the pre-boarding workflow from offer acceptance to start date, ensuring all steps are completed on-time and to policy.  • Launch and track background checks (e.g., criminal, education, employment verification, drug screens) and escalate issues proactively.  • Coordinate provisioning of equipment, system access, badges/IDs, and credentials with IT and Security (e.g., accounts, SSO, MFA).  • Manage contractor/contingent worker setup including work order creation/activation, vendor engagement, rate/PO alignment, and start-date readiness.  • Guide candidates through next steps (forms, I-9/Right to Work, E-Verify, benefits pre-enrollment, training prerequisites, Smart Labor/portals).  • Maintain accurate data in HRIS/ATS/VMS, keeping records audit-ready and aligned with compliance requirements.  • Communicate timelines and status to Recruiters, Hiring Managers, and cross-functional partners; send timely reminders and updates.  • Create Day 1 readiness packs (welcome emails, reporting instructions, site access, first-week schedule, manager checklists).  • Identify and remove blockers—procurement delays, access provisioning, incomplete docs—and drive resolution fast.  • Continuously improve processes via SOPs, SLAs, metrics dashboards, and feedback loops to reduce cycle times and errors.  • Ensure compliance with federal, state, and local employment laws and company policies (privacy, data retention, EEOC, I-9). We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/. Skills and Requirements - 2-5 years of experience with onboarding/pre boarding  - Organization skills Customer service experience - Experience with Success Factors  - Experience with SAP