Job Title

Portfolio Administrator, Private Assets

The Portfolio Administrator, Private Assets supports the Accounting function for private and pooled investment funds. This role is primarily back‑office and is well suited for candidates with a strong accounting foundation and hands‑on experience in private equity, private debt, venture capital, or alternative investments.

The position provides exposure to investment operations, fund administration, and audit processes, making it ideal for candidates interested in developing deeper expertise in fund accounting and private assets.

Key ResponsibilitiesFund Accounting & ValuationMaintain accurate fund accounting records and detailed investment schedulesPerform cash and position reconciliationsTrack committed capital, capital calls, and distributionsCoordinate with custodians and third‑party valuation providersReview valuation inputs and assist with NAV verification and reasonableness checksRespond to tax‑related inquiries, including Return of Capital (ROC), cash and non‑cash distributions, and capital gainsMonitor portfolio updates and material events to ensure accurate accounting treatmentAudit & Compliance SupportSupport annual external fund auditsPrepare and respond to auditor requests related to capital activity, valuations, and fund transactionsAssist with audit documentation and internal reportingFund Administration & Investor SupportSupport investor onboarding by reviewing subscription agreements and documentationEnsure investor records align with legal documentation and capital commitmentsCollaborate with Accounting, Investment, and Client Services teamsMust‑Have QualificationsPost‑secondary degree in Accounting, Finance, or a related field2+ years of experience in fund accounting, private equity, venture capital, or alternative investmentsHands‑on experience with reconciliations, capital calls, and distribution processesUnderstanding of private fund tax concepts, including ROC and partner tax reportingStrong Excel skills (pivot tables, VLOOKUP/XLOOKUP, reconciliations)Strong written and verbal communication skillsEligible to work in AB, SK, MB, or ONNice‑to‑Have QualificationsFund administration experienceExposure to prospectus filings or regulatory bodiesFund audit experienceCPA designation or CPA candidateExperience with Canadian private fund structuresExperience in asset management or investment management environmentsExperience with custodian platformsSoft SkillsStrong communication skillsDetail‑oriented and analytical thinkerAble to work with urgency in a deadline‑driven environmentCollaborative team playerJob Type & Location

This is a Contract to Hire position based out of VANCOUVER, BC.

Pay and Benefits

The pay range for this position is $75000.00 - $80000.00/hr.

Workplace Type

This is a hybrid position in VANCOUVER,BC.

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\n À propos d'Aston Carter:\n

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune 500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.\n

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Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

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Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître d’autres options d’accommodement.

\n\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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