The University of Virginia's Office of the Executive Vice President and Provost invites applicants for the position of Policy and Faculty Actions Associate. This position reports directly to the Associate Provost for Academic Administration, provides high-level administrative, operational, and policy support, and is a member of a small and interdependent team of professional staff that plays a critical role in maintaining operational excellence and policy alignment for the Provost’s Office. Success in this role requires strong analytical skills, technological acuity, discretion, a proactive approach to process improvement, the ability to manage competing priorities in a fast-paced environment, and a demonstrated record of successful collaboration.

For more information about the Office of the Executive Vice President and Provost, visit provost.virginia.edu. 

Key Responsibilities 

This position has three key areas of responsibility. 

This position provides senior level staffing support to various committees, including primary support to the Undergraduate Policy Committee, and the Graduate Policy Committee, and back-up support to the Internal Policy Committee. This includes proactive and high-level support to senior staff managing the EVPP policy process through the Provost’s Internal Policy Committee. At the direction of senior staff, this position supports and participates in the office’s policy related work including the creation and maintenance of various documents, reports, handbooks, and adjacent items. This work may include intensive research and benchmarking as directed by senior staff. This position supports the preparation and execution of faculty and academic personnel actions for Board of Visitors' approval. This work includes extracting, reviewing, cleaning and formatting personnel data; confirming personnel data as submitted; and routing actions for approval as appropriate. This position reviews personnel-related materials and data (in Workday or within other systems or spreadsheets) for compliance with academic policies, and to identify discrepancies, and then works to ameliorate any issues as appropriate. As a part of a team, this position provides key operational support for the execution and management of faculty appointments and other personnel actions, as well as special academic and executive academic personnel actions. This work may include monitoring and managing limited-term appointments and renewals (using Workday); periodically cleaning and correcting personnel data; and stewarding personnel-related transactions to completion.  

 

Knowledge, Skills and Abilities: 

A Bachelor’s degree, or significant relevant experience in lieu of a degree, and three years’ experience in a similar professional high level administrative role is required. Preference will be given to candidates with a Master’s degree in a related field, a J.D., or a legal or a policy background.  The right candidate will have excellent written and verbal communication skills; experience handling confidential and sensitive issues with tact and discretion; capacity to work independently while effectively managing multiple priorities; and ability to build and sustain positive and collaborative working relations.  Experience in policy analysis, development, or implementation, in an academic setting, drafting materials for governance bodies or executive audiences, and/or synthesizing and analyzing feedback from multiple stakeholders with varied priorities is preferred. Experience in higher education or academic administration is preferred, with experience at UVA strongly preferred. 

 

The anticipated hiring range is $65,000 to $75,000 commensurate with education and experience. The University will perform background checks on all new hires prior to employment. This position will not sponsor applications for immigration. The position will remain open until filled. Review of applications will begin on September 2, 2025. This is an exempt, full-time position with UVA benefits. A hybrid work schedule may be possible. 

To Apply:

To be considered applicants MUST submit: 1) a cover letter; 2) a resume; and 3) a list of three professional references. Candidates should submit all three items as ONE .pdf document in the order listed. The reference list should include contact and relationship (i.e., how the applicant knows the individual) information. 

Create an account or log in and submit an application in the UVA Job Board, search for R0079654. Applications that do not contain all required documents will not receive full consideration. For questions about the application process, please contact Michele Jarman, Academic Recruiter. For more information about UVA click here and the Charlottesville community please click here.

Physical Demands:

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA’s commitment to non-discrimination and equal opportunity employment.