Description & Requirements Smurfit Westrock (NYSE:SW) is a global leader in sustainable paper and packaging solutions. We are materials scientists, packaging designers, mechanical engineers and manufacturing experts with a shared purpose: Innovate Boldly. Package Sustainably. Guided by our values of integrity, respect, accountability and excellence, we use leading science and technology to move fiber-based packaging forward.

Responsible for the administrative functions of the plant’s Human Resources department, including recordkeeping, maintaining organizational charts, creating and updating spreadsheets, orienting new employees, screening job candidates.

 

ESSENTIAL JOB FUNCTIONS:

Establishes, maintains and controls personnel records, files, correspondence reports, and org charts.Ensures personnel files are up-to-date and complete.Manages I-9s; ensures they are complete, accurate, and updated as needed.Creates and updates Excel spreadsheets as required.Files confidential documents.Conducts new hire orientation and prepares paperwork.Prepares paperwork needed to create new employee files.Enters employee data into PeopleSoft.Provides assistance in hiring process activities such as screening of employment applications, arranging interviews, and administering pre-employment tests.Assists with checking employment references.Ensures drug tests and background checks are done in accordance with company policy.Assists with annual benefit enrollment process.Ensures proper approvals are obtained on all pay changes.Handles safety and workers’ compensation reporting as needed.Runs HR Reports out of PeopleSoft.Ensures compliance with federal, state, and company posting requirements.Conducts exit interviews.Disseminates safety training materials and maintains training records.Maintains OSHA recording software.Coordinates temporary staffing under direction of HR Manager.Assists with administering Leaves.Provides assistance in monitoring employee performance appraisal process and merit increase process.Maintains ISO documentation.Organizes annual hearing tests for production employees and supervisors.Organizes annual flu shot clinic.Coordinates employee roundtable lunches  and any other employee events or programs.Serves as HR contact for printed materials (e.g. handbooks, tracking calendars, business cards, etc.).Audits time-keeping records.Works with HR Manager to resolve payroll issues.Performs other job duties as assigned. 

 

QUALIFICATIONS:

Bachelor’s degree from four-year college or university; or minimum three years’ related experience and/or training.Ability to be discreet and adhere to strict confidentiality policies.Must be able to perform job duties with minimal supervision.  Must have demonstrated ability to communicate in writing. Must be able to relate effectively with others at all levels of the organization.Must be able to maintain good attendance. Must have mathematical ability to perform calculations required by the job.Must be computer literate including the ability to maintain basic databases, do word processing, create and maintain spreadsheets using Excel.Must be well-organized and able to manage time efficiently.Must be able to maintain a professional demeanor at all times. Must have a professional appearance. Must be willing to work overtime as needed. May need to flex hours to accommodate all shifts.Must be able to perform all essential functions of this job with or without reasonable accommodation. Candidates are required to undergo a drug screening after receiving a conditional job offer, but before starting employment.