**Schedule** 7:00a - 3:30p Monday - Friday Schedule can be adjusted as needed for the selected candidate **General Summary** Performs diversified and confidential administrative secretarial duties for the Practice Manager, Site Director, Clinical Coordinator and Office Supervisor. Requires an intermediate degree of technical and communication/interpersonal skills, knowledge and ability. May administer/coordinate programs, projects and/or processes as assigned. **Duties and Responsibilities** **Essential Functions:** + Answers telephones, routes callers, takes messages, returns calls and provides routine information to callers. + Types memorandums, policies, committee minutes, manuals, letters, forms, procedures, and other general typing as directed, initiating other documents and correspondence as appropriate. + May schedule appointments and maintain and update supervisor/manager's daily calendar. + Schedules, coordinates and/or arranges meetings, appointments and/or facilities. Attends meetings and records minutes, as required. + Establishes and maintains files and records on an ongoing basis. + Prepares reports and compiles data for various practice functions (e.g., 3rd Available report, Access Metrics, etc.). + Enters and retrieves data from established computer files using knowledge of various computer software applications. + Opens and routes incoming mail and distributes correspondence and other material to staff. + Responsible for provider credentialing process. Monitors accuracy of provider state licenses, DEA's and Board certificates. + May be responsible for medial and office supply ordering and receiving in Lawson system. + Completes and submits non PO check requests for signature and payment including provider CME, memberships, etc.. + Develops Power Point presentations, Excel spreadsheets and Vision flow charts as needed. + Enters physician electronic schedules into resource schedules, as well as, On-call schedules in Amcom. + Submits maintenance requests and places help desk IT calls as needed. + Handles subpoenas and court case testimony schedules for providers and practice. + Assists management team with Employee Recognition activities as needed. **Common Expectations:** + Maintains established policies and procedures, objectives, quality assessment and safety standards. + Maintains professional growth and development. + Provides outstanding service to all customers; fosters teamwork; and practices fiscal responsibility through improvement and innovation. **Qualifications** **Minimum Education:** + Associates Degree Post High School Vocational/Specialized Training Required **Work Experience:** + 1 year 6 - 12 months Secretarial training/general business courses Required **Knowledge, Skills, and Abilities:** + Basic computer skills; + good interpersonal/communications skills; + transcription skills WellSpan Health's vision is to reimagine healthcare through the delivery of comprehensive, equitable health and wellness solutions throughout our continuum of care. As an integrated delivery system focused on leading in value-based care, we encompass more than 2,300 employed providers, 250 locations, nine award-winning hospitals, home care and a behavioral health organization serving central Pennsylvania and northern Maryland. Our high-performing Medicare Accountable Care Organization (ACO) is the region's largest and one of the best in the nation. With a team 23,000 strong, WellSpan experts provide a range of services, from wellness and employer services solutions to advanced care for complex medical and behavioral conditions. Our clinically integrated network of 3,000 aligned physicians and advanced practice providers is dedicated to providing the highest quality and safety, inspiring our patients and communities to be their healthiest. WellSpan Medical Group The WellSpan Medical Group is comprised of almost 5,000 employees and growing fast! We have medical practices that represent 51 specialty areas of medicine across 77 locations throughout Central Pennsylvania and Northern Maryland. Wherever your patient care interests fall - whether it's caring for babies, to end of life care, or anywhere in between to include urgent care - join our amazing team and learn for yourself why WellSpan was just recognized in the Forbes' list of the 100 best employers in Pennsylvania, with a ranking of No. 24! Working together, our goal is to improve lives through exceptional care for all, lifelong wellness and healthy communities. Our culture is one of respect, diversity and inclusion. **Quality of Life** Franklin County, named after Benjamin Franklin, was officially formed in 1784. One of its two main towns, the borough of Chambersburg, lies 13 miles north of Maryland and is known for its "green, safe environment." In the southern part of Franklin County, the borough of Waynesboro sits just two miles north of the Mason-Dixon Line and is known for its rich industrial history. Franklin County is in the heart of Central Pennsylvania, where you'll find mountains, lakes and a picturesque countryside coupled with theater, music, skiing, hunting, fishing and much more. We're in the heart of America's fruit orchards, so peaches, apples and lots of other local produce are available close by. The area features local wineries and breweries, along with a vibrant arts scene at the historic Capitol Theatre and Totem Pole Playhouse. Franklin County merges the best of small-town friendliness with easy access to metropolitan areas. (Patient population: 154,000) WellSpan Health is an Equal Opportunity Employer. It is the policy and intention of the System to maintain consistent and equal treatment toward applicants and employees of all job classifications without regard to age, sex, race, color, religion, sexual orientation, gender identity, transgender status, national origin, ancestry, veteran status, disability, or any other legally protected characteristic.