Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

AECOM is seeking PDS Administrator 3 for one of our offices in Sacramento, CA. This role will provide comprehensive administrative, operational, and facilities support for the Contracts Office. This role serves as a flexible, shared-services resource supporting offices without dedicated administrative staff, leading complex administrative processes, coordinating facilities needs, ensuring continuity of operations, and maintaining compliance with established procedures.

Provide administrative and program support primarily within the Contracts Office while supporting other functional units as neededServe as a floating/shared administrative resource for offices lacking dedicated administrative staffPrepare, proofread, and format correspondence, reports, presentations, spreadsheets, and other documentationManage calendars, schedule meetings, coordinate interviews, and prioritize action items for leadershipCoordinate conferences, webcasts, trainings, and special events, including meeting room reservations, facilities coordination, A/V setup, catering, materials preparation, and logistics; attend meetings and take notes as neededSupport onboarding and offboarding processes, including system access, facilities coordination, projected and actual start dates, and tracking activitiesMaintain well-organized digital and hard-copy files; ensure document quality control and compliance with prescribed formats and document control standardsLead complex and diverse administrative assignments from conception through completion with minimal supervisionCollaborate with other administrative staff to support growing program needs and ensure workload coverageAssist with change management tracking and administrative process improvementsCoordinate and process travel activities, including Travel Request Forms, compiling travel details, booking coordination, revisions, and Travel Expense Claims (iExpense)Support office supply requests and inventory using Coupa, ensuring accurate tracking and timely fulfillment.Track and manage personnel-related administrative processes, including:PRF (Position Request Form) tracking through all approval stepsRequisition Forms for open positionsCandidate interview schedulingSupport leads by meeting regularly to review project status, plan key events, upcoming travel, and prioritize open action itemsInteract and communicate effectively with all organizational levels, including CHSRA staff, management, contractors, vendors, and external partnersAnticipate business and operational needs; proactively troubleshoot issues and take initiative to resolve administrative challengesUtilize Microsoft Word, Excel, PowerPoint, Outlook, Teams, Visio, ProjectWise, SharePoint, Adobe Creative Cloud, and other enterprise systems to accomplish workSupport with facility related duties including but not limited to; badging access, mail sorting, vendor coordination, and Fedex shippingAssist and support with project asset managementAssist and support with office/project events as needed

 

Qualifications

Minimum requirements:

BA/BS + 4 years of related experience or demonstrated equivalency of experience and/or education

Preferred Requirements:

Ten (10) years of progressively responsible administrative or program support experienceStrong proficiency with Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint)Ability to manage multiple priorities, deadlines, and changing demands in a fast-paced environmentStrong attention to detail and ability to work in a time-conscious and efficient mannerEffective verbal and written communication skills with diverse audiences, including management, coworkers, contractors, and external partnersJob-related technical knowledge necessary to complete assigned dutiesExperience supporting public-sector or large infrastructure programsDemonstrated experience composing and preparing professional correspondence, reports, and presentationsKnowledge of ProjectWise and SharePoint document control systemsProficiency with Adobe Creative Cloud (Photoshop, Illustrator)Experience supporting facilities coordination, space planning, or office logisticsDemonstrated ability to manage complex administrative processes independentlyExcellent organizational, communication, and stakeholder coordination skills

Additional InformationSponsorship is not offered for this role

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. 

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com. 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.