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Performs payroll funding, taxability, tax calculations, tax payments, tax-reporting forms, and all means of electronic tax filing and data exchange. Manually adjust off-cycle changes with payroll, taxes or employee tax information.

JOB RESPONSIBILITIES 

Support

Ensures payroll system configurations are accurate and aligned with current federal, state, and local tax regulations and legislative requirements.Accurately completes daily funding runs and wire transfers to third-party partners in a timely manner, ensuring compliance with all required deposit deadlines.Collaborates with taxing agencies and resolves tax notices before any further P&I can be assessed by the agency.Ensures associate tax set-ups and wage adjustments are accurately recorded in the payroll system and are yielding the correct tax withholdings.Creates and reviews a variety of payroll tax reconciliation reports for data quality and assurance so as to withstand audit inquiries.Assists with payroll tax filings and calculations to ensure balancing of payroll tax records.Monitors and assists with the monthly, quarterly and annual tax filingsRequests SUI rates with state authorities for locations that are missing SUI rate letters.Ensures that the tax reconciliation process yields accurate annual statements of earnings (W-2, W-2pr, T4s and RL1s).Respond to associate requests or questions to assist them in answering their questions or concerns.Proactively plans and communicates out of office schedules to avoid conflicts during peak tax seasons and high-visibility project deadlines.Creates calendar invites and facilitates meetings to ensure critical understanding, alignment, and timely learning across cross-functional teams.Maintains and communicates continuous project and to-do list updates and deliverables with clarity and accuracy as deadlines approach

Research

Investigates and resolves tax notices in a timely manner to minimize the risk of potential interest and penalty liabilities.Reconciles tax filings between the 3rd party system and Workday ensuring quarterly tax filings are filed timely with federal, state and local taxing authorities.Research and assists with efforts to implement new tax jurisdictions and legislative changesAssists with the set-up and loading of pre-acquisition data related to mergers and acquisitions as well as assist with post-acquisition requirements that may involve investigating with taxing authorities’ necessary requirements to report such acquisitions.Addresses internal payroll tax inquiries across departments by conducting thorough investigations and delivering full-circle resolutions.Exhibits the ability to juggle and prioritize both urgent and non-urgent issues effectively while maintaining consistent progress.Demonstrates ownership of inquiries, ensuring nothing short of complete and accurate resolution aligned with the original request.Forecasts and anticipates upcoming regulatory changes even during low activity seasons to ensure proactive compliance positioning.

Software & System Testing

Assists leadership in the development and implementation of payroll business processes. Assist with test cases and plans in order to validate payroll system of record is computing and calculating correctly against expected configuration requirements.This description is not an all-inclusive list of the essential functions or duties related to this job.  

Minimum Requirements

Education

Bachelor’s degree in accounting, finance, Business Administration or a related field.  Four (4) years of directly related experience will be accepted in lieu of a degree.CPP Certification a plusCanada Tax Experience a plus

Experience

At least five (5) years processing North America and Puerto Rico payrollsKnowledge of North America payroll tax regulations a plusUnderstanding of regulatory and legislative guidelinesUnderstanding of payroll, payroll tax, and payroll accounting

Knowledge, Skills and Abilities

Proficient with Excel and ERP systemsAdvanced Excel skills including VLOOKUP, pivot tables, and manipulation of large raw data sets for tax reconciliation and reporting purposes requiredExcellent documentation and communication skills requiredSelf-motivated, creative problem solver with good time management skills, the ability to meet deadlines and strong attention to detailAble to clearly and confidently communicate with both internal and external contacts to successfully resolve requests and follow through with leadershipAbility to grasp concepts quickly and problem-solving skillsAbility to work independently and with the team members requiredAble to multi-task and prioritize responsibilitiesSelf-directed mindset that anticipates operational needs and upcoming compliance shifts without being prompted.

Work Conditions

Work EnvironmentWork indoors during all seasons and weather conditionsComply with Corporate dress code policyWork PosturesSitting continuously for many hours per day, up to 6 hours per dayMay climb stairs to access buildings frequentlyPhysical DemandsPhysical effort requiring manual dexterity is required, including paperwork, calculators, computers and phone usageWork Hours

Working beyond “standard” hours as the need arises

Postal Code: 77019

Category (Portal Searching): Finance and Accounting

Job Location: US-TX - Houston