OVERVIEW

Experience something categorically different. With over 1,200 stores throughout the U.S., a thriving digital ecosystem and a growth trajectory that’s put Wall Street on notice; Ulta Beauty provides dynamic challenges for those who want to apply their financial acumen to ever-increasing levels of complexity. Professional ownership. Diverse and ever-evolving projects. Greater levels of impact. The ability to influence decisions and organizational direction. It’s all part of the daily experience of our Finance & Accounting associates.

 

If you want a collaborative environment where continual learning, career self-determination and trust are prioritized, where an engaged leadership provides deep levels of support and guidance, Ulta Beauty is uniquely positioned to deliver greater levels of career satisfaction. Are you up for the challenge?

The Payroll Tax Analyst position is responsible for all payroll tax related duties including working with various agencies and 3rd party tax services to research and resolve payroll tax inquiries and notices.  Perform audits of wage and tax data, employee and employer level tax setup, and coordinate corrections, as needed.  In a collaborative environment, the Payroll Tax Analyst will partner with the Payroll, HRIS, Corporate Tax, and other teams to ensure data integrity and compliance.

CORE JOB RESPONSIBILITIES:

Review and upload various tax agency notices (Federal, State, and Local) to ADP Smart Compliance, record and track status of tax inquiries in Payroll Tax Agency Log through resolutionCommunicate directly with Federal, State, and Local tax agencies; as well as third party vendor ADP Tax Direct regarding tax inquiries such as tax agency notices, filings, deposits, amendments, and exceptionsPerform periodic, quarterly, and annual data analysis and reconciliation on payroll tax liability (941, SODs, Wage and Tax register) and research variances to ensure accurate filingsPerform routine audits to verify and correct employees' state and local tax setup to ensure compliance with state and local tax rules based on live and work locationsPerform miscellaneous audits to verify and ensure that data between various systems are in sync. Investigate and correct errors, as necessaryManually complete and submit tax returns not processed by ADP Tax Direct accurately and timely, as neededRequest tax payments for adjustments and abatement of tax penalties, as neededRegister for new state and local tax IDs, as neededRoutinely research and monitor the latest payroll tax regulations changes to remain current and compliant with Federal, State, and Local entitiesWork on special projects and assist in user acceptance testingCreate ad-hoc reports and queries for other areas of the business (i.e. Tax, Risk Management) as requested using ADP Reporting and SAPAssist in the year-end payroll process to ensure accurate and timely processing of W-2sPerform additional tasks as assigned

 

ADDITIONAL RESPONSIBILITIES:

Highly ethical, analytical, team-oriented, flexible, inquisitive & logicalCritical thinking skills needed to investigate and resolve issuesAbility to negotiate positive resolutions with customers and payroll tax agenciesDetail orientedUnderstand the payroll process including the different interfaces to help the team as neededDue to payroll processing schedule may need to work certain holidays/weekends Bachelor’s degree in a business discipline such as accounting or finance 8+ years of payroll tax reporting and compliance within a large multi-state /multiple entity organization; 10,000+ employees preferredADP Reporting experience requiredSAP and UKG experience preferredAdvanced Excel experience requiredGeneral accounting experience preferred Ability to work effectively in a fast-paced environmentAbility to make administrative and procedural recommendations while exercising judgment on sensitive issues in adherence to Federal, State, and Local regulationsAbility to adapt well to changing priorities, meet deadlines, and work on various initiatives with minimal supervision while maintaining organization and preserving strict confidentiality of all informationProven demonstration of audit and analysis experience requiredStrong verbal and written communication skills
 

The pay range for this position is $57,300.00 - $85,000.00 / Year with the opportunity for eligible associates to earn additional compensation pursuant to the Company’s bonus plan. Exact pay will be based on factors including, but not limited to relevant education, qualifications, certifications, experience, level, shift, geographic location, and business and organizational needs. Full-time positions are eligible for paid time off, health, dental, vision, life and disability benefits. Part-time positions are eligible for dental, vision, life, and disability benefits. For additional information concerning our benefits, visit our Benefits and Career Development page: https://learn.bswift.com/ulta

ABOUT

At Ulta Beauty (NASDAQ: ULTA), the possibilities are beautiful. Ulta Beauty is the largest North American beauty retailer and the premier beauty destination for cosmetics, fragrance, skin care products, hair care products and salon services. We bring possibilities to life through the power of beauty each and every day in our stores and online with more than 25,000 products from approximately 500 well-established and emerging beauty brands across all categories and price points, including Ulta Beauty’s own private label. Ulta Beauty also offers a full-service salon in every store featuring—hair, skin, brow, and make-up services.

 

We will consider for employment all qualified applicants, including those with arrest records, conviction records, or other criminal histories, in a manner consistent with the requirements of any applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.