Payroll Specialist for Well Established Firm

Job Description

Review employee timesheets to verify accuracy and ensure all hours worked are properly documented and accounted for.Enter payroll data into databases and spreadsheets with a high degree of accuracy, including employee information, hours worked, and compensation details.Manage employee direct deposit requests, update banking information, and ensure deposits are processed accurately and on time.Process paper checks for distribution, ensuring all required documentation and signatures are obtained before disbursement.Calculate and process payroll adjustments for raises, bonuses, commissions, and other changes to employee compensation, ensuring all calculations are correct.Process and track wage garnishments in accordance with legal requirements and ensure timely and accurate deductions.Maintain accurate and up-to-date records of all payroll transactions, including tax withholdings, garnishments, and employee benefits, in compliance with company policies and regulations.Prepare and generate payroll reports for internal departments and leadership, supporting accounting, financial audits, and compliance reviews.Respond to and resolve employee payroll inquiries regarding pay, deductions, and discrepancies, providing professional, empathetic, and solution-focused customer service.Safeguard the confidentiality of employee payroll information and ensure adherence to all relevant payroll policies, procedures, and regulations.Support payroll-related project work, including process improvements and system enhancements, particularly for U.S. and Canadian payroll operations.Collaborate effectively with team members and other departments to ensure smooth end-to-end payroll processing and issue resolution.

Essential Skills

Proven experience in end-to-end payroll processing, with strong knowledge of payroll systems and software.Hands-on experience with U.S. and Canada payroll processing and related tax compliance.Strong understanding of wage garnishments, tax deductions, and payroll-related regulations.Knowledge of federal, state, and local payroll tax laws and compliance requirements.Proficiency in Microsoft Excel, including functions such as VLOOKUP and pivot tables, and strong overall Microsoft Office skills.Ability to work with a high degree of accuracy under tight deadlines and manage multiple tasks simultaneously.Demonstrated ability to handle confidential information with professionalism, discretion, and integrity.Excellent organizational and time management skills to manage recurring payroll cycles and ad hoc tasks.Strong verbal and written communication skills, with the ability to interact professionally with employees and internal stakeholders.Customer service mindset with the ability to handle compensation issues and errors with empathy and professionalism.

Additional Skills & Qualifications

Associate's or Bachelor's degree in Accounting, Business Administration, or a related field preferred.Experience with Oracle or similar enterprise systems for payroll or HR is a plus.Experience with Ceridian or similar payroll platforms is an advantage.Familiarity with internal HR or payroll ticketing systems (such as AskHR or comparable tools) is helpful but not required.Background in customer service or employee support roles is beneficial, particularly when resolving pay-related issues.Experience supporting payroll-related projects, process improvements, or system implementations is a plus.

Work Environment

The payroll team operates as a small, highly effective group of four professionals who collaborate closely to deliver accurate and timely payroll services. Typical start times are between 7:00 a.m. and 8:30 a.m., with some flexibility depending on business needs and prior approval. Initial training occurs fully on-site for approximately one to two weeks to ensure thorough onboarding and knowledge transfer. After training, the role follows a hybrid schedule, generally requiring three days per week in the office, with flexibility in which days are on-site, provided at least one team member is present in the office each day. The organization is a well-respected, long-standing large corporation located in the northern suburbs, offering a professional, supportive environment where attention to detail, collaboration, and continuous improvement are valued.

Job Type & Location

This is a Contract position based out of Glenview, IL.

Pay and Benefits

The pay range for this position is $23.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n
• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Glenview,IL.

Application Deadline

This position is anticipated to close on May 5, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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