Payroll Services Specialist I/II at Santa Clara County Office Of Education Share on X      Print Application Deadline

8/27/2025 11:59 PM Pacific

Date Posted 8/13/2025 Contact Kathy Jalaan
408-453-6602 Number of Openings 1 Salary Pay Range
$35.69 - $53.56 Per Hour Add'l Salary Info $35.69 - $53.56 Hourly Length of Work Year 12 months/261 days/8 hours per day Employment Type Full Time Requirements / Qualifications

EDUCATION AND EXPERIENCE:

Any combination equivalent to:

Payroll Services Specialist I: one year fiscal/statistical record keeping experience related to payroll, auditing or retirement reporting. Experience must include maintaining computerized records. College-level course work in accounting, public administration, or a related field is highly desirable.

Payroll Services Specialist II: three years payroll public accounting experience related to schools payroll, auditing or retirement reporting. Experience must include maintaining computerized records, and interpreting and applying complex laws, rules and regulations. Experience providing technical leadership is desirable. College-level course work in accounting, public administration or a related field may be considered as partial fulfillment of the work experience requirement.

Requirements / Qualifications

EDUCATION AND EXPERIENCE:

Any combination equivalent to:

Payroll Services Specialist I: one year fiscal/statistical record keeping experience related to payroll, auditing or retirement reporting. Experience must include maintaining computerized records. College-level course work in accounting, public administration, or a related field is highly desirable.

Payroll Services Specialist II: three years payroll public accounting experience related to schools payroll, auditing or retirement reporting. Experience must include maintaining computerized records, and interpreting and applying complex laws, rules and regulations. Experience providing technical leadership is desirable. College-level course work in accounting, public administration or a related field may be considered as partial fulfillment of the work experience requirement.

Comments and Other Information THE POSITION The Business, Facilities & Operations Division is currently accepting applications for Payroll Services Specialist I/II. The individual in this position will perform highly responsible, complex, and technical accounting functions in the preparation, processing, distribution, maintenance and verification of payroll, employee attendance, seniority and related records and reports for certificated and classified employees of the Santa Clara County Office of Education. The Payroll Services Specialist I and the Payroll Services Specialist II serve as an alternate class series. Persons may be initially employed in either level depending on their qualifications. Persons employed in the entry-level classification may reasonably expect to be reassigned to the journey level classification upon the recommendation of the appointing authority. It is expected that a person employed as a Payroll Services Specialist I will be prepared for reassignment to Payroll Services Specialist II within a two-year period. This position is full-time, in-person and has a work year of 12 months, 261 days, 5 days a week, 8 hours per day.

To learn more about this position, please click here for the job description.

APPLICATION PROCEDURES The following application materials are required: 1. Completed SchoolJobs.com Application 2. Cover Letter 3. Resume 4. Answers to supplemental questions (embedded in the online application)* *NOTE: Supplemental questions are included in the application form and will be used in the initial screening process. Please answer these questions as fully as possible. The application and materials must be received by the final application filing date. Incomplete or late ap-plications will not be accepted. If you are unsure if your application and all required materials have been received, please contact the recruiter for this position, prior to the final filing date. EXAMINATION PROCEDURES Assessments and interviews may take place virtually or in-person. Following the final filing date, the qualifications of all candidates will be evaluated. The most qualified candidates will be invited to participate in a written exam, tentatively scheduled for September 4, 2025. Those who pass the written exam will be invited to participate in an oral examination with subject matter experts, tentatively scheduled for September 11, 2025. Based on the final scores of qualified candidates, Classified Personnel Services will establish a ranked candidate list. Selected candidates from the list will be invited to a second interview with the hiring authorities, tentatively scheduled for the week of September 15, 2025. Second interviews may be held in-person. Candidates will be invited over email to participate in examination and selection steps, using the email supplied within their SchoolJobs.com applications, or as updated by candidates in their SchoolJobs.com master profiles. Therefore, it is recommended that candidates check their email at least daily. NOTE: Examination procedures are subject to change as deemed necessary by the Director - Classified Personnel Services. Candidates who test successfully for placement on the eligibility list may be certified to other related positions without further testing requirements, OR job posting announcements. The right is reserved to add, eliminate, or adjust testing steps and/or information on the posting, at any time, during the position posting and testing process, which may include, but is not limited to, further testing, inclusive of on-the job testing, recruitment, and recruitment extensions, which may be for less than 15 days, after an eligibility list has been certified, which may cause adjustments on the eligibility list, as evaluated to be reasonable or necessary. HEALTH, WELFARE, AND OTHER BENEFITS: The Santa Clara County Office of Education takes pride in offering a benefits program that provides flexibility for the diverse and changing needs of our employees. We provide eligible employees with valuable benefits options including: Medical, dental, and vision insurance Fertility healthcare and family forming benefits Flexible Spending Account (FSA) Employee Health and Wellness Program, including Employee Assistance Program and Mental Health and Well-Being resources Life insurance and long-term disability coverage California Public Employees Retirement System (CalPERS) 403b or 457 Retirement Accounts Paid Vacation Paid Sick Leave 16 Paid Holidays (including 2 floating holidays) Tuition Reimbursement Benefit and Retirement information may vary depending on the bargaining unit. Full-time employees (30 hrs.+/ weekly) are offered free dental and vision coverage for themselves and eligible dependents. Most medical plans are offered at no cost to employees and their eligible dependents. For more information, please visit our benefits page: Employee Benefits ACCOMMODATION REQUESTS: Candidates who require reasonable accommodations for any part of the testing process must contact Classified Personnel Services (CPS) at least three (3) days prior to the scheduled test date at 408-453-6845. Hearing-impaired individuals may contact the California Relay Service at 1-800-735-2929, then 408-453-6845. After contacting CPS, candidates will be asked to submit documentation supporting their accommodation request. Failure to reach out within the specified timeline may result in an inability to make accommodations. EQUAL OPPORTUNITY EMPLOYER: The Santa Clara County Office of Education prohibits discrimination, harassment, intimidation and bullying based on actual or perceived race or ethnicity, gender/sex (including gender identity, gender expression, pregnancy, childbirth, breastfeeding, and pregnancy-related medical conditions) sexual orientation, religion, color, national origin, ancestry, immigration status, physical or mental status, marital status, registered domestic partner status, age (40 and above), genetic information, political belief or affiliation (not union related), a person's association with a person or group with one or more of these actual or perceived characteristics, or any other basis protected by federal, state or local law, ordinance, or regulation in any program or activity it conducts or to which it provides significant assistance. For direct concerns related to Equal Opportunity Employment, please contact: Khushwinder Gill, Ed.D. Assistant Superintendent Personnel Services Santa Clara County Office of Education 1290 Ridder Park Drive San Jose, Ca 95131 (408) 453-6598 kgill@sccoe.org RECRUITMENT CONTACT For questions about the position or recruitment process, please contact: Kathy Jalaan 408-453-6602 kjalaan@sccoe.org Comments and Other Information
THE POSITION The Business, Facilities & Operations Division is currently accepting applications for Payroll Services Specialist I/II. The individual in this position will perform highly responsible, complex, and technical accounting functions in the preparation, processing, distribution, maintenance and verification of payroll, employee attendance, seniority and related records and reports for certificated and classified employees of the Santa Clara County Office of Education. The Payroll Services Specialist I and the Payroll Services Specialist II serve as an alternate class series. Persons may be initially employed in either level depending on their qualifications. Persons employed in the entry-level classification may reasonably expect to be reassigned to the journey level classification upon the recommendation of the appointing authority. It is expected that a person employed as a Payroll Services Specialist I will be prepared for reassignment to Payroll Services Specialist II within a two-year period. This position is full-time, in-person and has a work year of 12 months, 261 days, 5 days a week, 8 hours per day.

To learn more about this position, please click here for the job description.

APPLICATION PROCEDURES The following application materials are required: 1. Completed SchoolJobs.com Application 2. Cover Letter 3. Resume 4. Answers to supplemental questions (embedded in the online application)* *NOTE: Supplemental questions are included in the application form and will be used in the initial screening process. Please answer these questions as fully as possible. The application and materials must be received by the final application filing date. Incomplete or late ap-plications will not be accepted. If you are unsure if your application and all required materials have been received, please contact the recruiter for this position, prior to the final filing date. EXAMINATION PROCEDURES Assessments and interviews may take place virtually or in-person. Following the final filing date, the qualifications of all candidates will be evaluated. The most qualified candidates will be invited to participate in a written exam, tentatively scheduled for September 4, 2025. Those who pass the written exam will be invited to participate in an oral examination with subject matter experts, tentatively scheduled for September 11, 2025. Based on the final scores of qualified candidates, Classified Personnel Services will establish a ranked candidate list. Selected candidates from the list will be invited to a second interview with the hiring authorities, tentatively scheduled for the week of September 15, 2025. Second interviews may be held in-person. Candidates will be invited over email to participate in examination and selection steps, using the email supplied within their SchoolJobs.com applications, or as updated by candidates in their SchoolJobs.com master profiles. Therefore, it is recommended that candidates check their email at least daily. NOTE: Examination procedures are subject to change as deemed necessary by the Director - Classified Personnel Services. Candidates who test successfully for placement on the eligibility list may be certified to other related positions without further testing requirements, OR job posting announcements. The right is reserved to add, eliminate, or adjust testing steps and/or information on the posting, at any time, during the position posting and testing process, which may include, but is not limited to, further testing, inclusive of on-the job testing, recruitment, and recruitment extensions, which may be for less than 15 days, after an eligibility list has been certified, which may cause adjustments on the eligibility list, as evaluated to be reasonable or necessary. HEALTH, WELFARE, AND OTHER BENEFITS: The Santa Clara County Office of Education takes pride in offering a benefits program that provides flexibility for the diverse and changing needs of our employees. We provide eligible employees with valuable benefits options including: Medical, dental, and vision insurance Fertility healthcare and family forming benefits Flexible Spending Account (FSA) Employee Health and Wellness Program, including Employee Assistance Program and Mental Health and Well-Being resources Life insurance and long-term disability coverage California Public Employees Retirement System (CalPERS) 403b or 457 Retirement Accounts Paid Vacation Paid Sick Leave 16 Paid Holidays (including 2 floating holidays) Tuition Reimbursement Benefit and Retirement information may vary depending on the bargaining unit. Full-time employees (30 hrs.+/ weekly) are offered free dental and vision coverage for themselves and eligible dependents. Most medical plans are offered at no cost to employees and their eligible dependents. For more information, please visit our benefits page: Employee Benefits ACCOMMODATION REQUESTS: Candidates who require reasonable accommodations for any part of the testing process must contact Classified Personnel Services (CPS) at least three (3) days prior to the scheduled test date at 408-453-6845. Hearing-impaired individuals may contact the California Relay Service at 1-800-735-2929, then 408-453-6845. After contacting CPS, candidates will be asked to submit documentation supporting their accommodation request. Failure to reach out within the specified timeline may result in an inability to make accommodations. EQUAL OPPORTUNITY EMPLOYER: The Santa Clara County Office of Education prohibits discrimination, harassment, intimidation and bullying based on actual or perceived race or ethnicity, gender/sex (including gender identity, gender expression, pregnancy, childbirth, breastfeeding, and pregnancy-related medical conditions) sexual orientation, religion, color, national origin, ancestry, immigration status, physical or mental status, marital status, registered domestic partner status, age (40 and above), genetic information, political belief or affiliation (not union related), a person's association with a person or group with one or more of these actual or perceived characteristics, or any other basis protected by federal, state or local law, ordinance, or regulation in any program or activity it conducts or to which it provides significant assistance. For direct concerns related to Equal Opportunity Employment, please contact: Khushwinder Gill, Ed.D. Assistant Superintendent Personnel Services Santa Clara County Office of Education 1290 Ridder Park Drive San Jose, Ca 95131 (408) 453-6598 kgill@sccoe.org RECRUITMENT CONTACT For questions about the position or recruitment process, please contact: Kathy Jalaan 408-453-6602 kjalaan@sccoe.org Links Related To This Job Santa Clara County Office of Education View Other Job Desc. / Ess. Elem. CalPERS Links Not all postings qualify for CalPERS. Informational Only. CalPERS Retirement Benefits ADD TO WISHLIST VIEW JOB WISHLIST APPLY (Current Employees ONLY) APPLY QUICK APPLY