Category: Clerical / Administrative Support
Status: Full-Time
Shift: Day
Facility: RWJBarnabas Health Corporate Services
Department: Payroll
Pay Range: $21.69 - $30.64 per hour
Location: 2 Crescent Place, Oceanport, NJ 07757
Job Title: Payroll Records Technician
Location: System Business Office
Department Name: Payroll
Req #: 0000212898
Status: Hourly
Shift: Day
Pay Range: $21.69 - $30.64 per hour
Pay Transparency:
The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.
The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.
Job Overview
The RWJBarnabas Corporate Payroll supports an employee base of more than 40,000 employees.The Payroll Records Technician is responsible for monitoring all tasks and initiatives necessary to accomplish the organization s payroll processing objectives. This role is responsible for the processing of all tasks related to the finalization of the payroll period processes. The Payroll Records Technician ensures the payroll function are following company policies and procedures, wage & hour laws, Federal Labor Standards Act, and other applicable requirements.
Qualifications
Required:
High School Diploma required
Working knowledge of MS Office, especially Excel
Working experience of federal, state, and local tax practices
Strong oral and written communication skills to effectively communicate with all levels of management and external vendors
Proficient in Microsoft Word and Excel
Must be able to adhere to confidentiality standards and professional boundaries at all times
Preferred:
5+ years of experience with PeopleSoft
Prior experience in a hospital or related industry experience is a plus
Previous experience with tax and vendor updates within a large payroll system
Scheduling Requirements:
Hybrid working schedule: In office 1 day per week (Oceanport, NJ); remote 4 days per week, subject to change
Working schedule: M-F 8A to 430P
Essential Job Functions
Confirm on cycle payrolls and off cycle checks/reversalsProcess on cycle and off cycle direct deposits and positive pay filesReconcile ACH/Positive Pay reports against Peoplesoft reportsRun the Employment Tax and Wage Payment in ADPProcess General Ledger files and Labor Distribution reports by company for biweekly transmission to the Finance FSCM systemProcess the General Ledger Monthly Leave files, by company, for FinanceProcess the Bank Recon monthly for FinanceProcess and balance weekly outbound files transmitted to our carriers or other in-house systemsProcess and balance Garnishment reports biweekly and submit invoices/credit advises to Treasury for paymentRun the process to create the paystubs in PDF formatProcess and balance files to transmit employee Fidelity data, etc. to the benefit administratorsCorrect rejected transactions to meet the funding deadlinesRetrieve and process files from vendors to update employee recordsReview the reports, research rejected transactions, make corrections and/or report any issuesDistribute vendor reportsMonitor the payroll mailboxSort/distribute mail, print and mail off cycle checksManage Third Party Sick from the State of New JerseyRecord and balance Employee and Employer payments, upload into the payroll system, and reconcile at year end for W2 processingManage ADP Garnishments, year end transfers, upload court orders, research issues and make correctionsAttend garnishment related meetings with ADPParticipate in company projects as assignedAssume responsibility for related duties as required or assignedOther Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Additional Information:
Benefits and Perks:
At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees’ physical, emotional, financial, personal, career, and community wellbeing. These benefits and resources include, but are not limited to:
Paid Time Off including Vacation, Holidays, and Sick TimeRetirement Plans Medical and Prescription Drug Insurance Dental and Vision Insurance Disability and Life Insurance Paid Parental LeaveTuition ReimbursementStudent Loan Planning SupportFlexible Spending AccountsWellness Programs Voluntary Benefits (e.g., Pet Insurance)Community and Volunteer OpportunitiesDiscounts Through our Partners such as NJ Devils, NJ PAC, and Verizon….and more!At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.
Paid Time Off (PTO)Medical and Prescription Drug InsuranceDental and Vision InsuranceRetirement PlansShort & Long Term DisabilityLife & Accidental Death InsuranceTuition ReimbursementHealth Care/Dependent Care Flexible Spending AccountsWellness ProgramsVoluntary Benefits (e.g., Pet Insurance)Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!RWJBarnabas Health is an Equal Opportunity Employer