Job title: Payroll Manager – India

Location: Bangalore

Role Purpose: End to End India Payroll Operations Delivery and ensuring enhanced employee experience. Controlling Execution of blue-collar and white-collar payroll, full and final settlement, reconciliations, audits, compliances etc.

Key Responsibilities:

Payroll management & processing, Statutory Compliances, Audit and Reporting across India Blue Collar and White-Collar employee groups.

Support for the projects work and audits proactively.

Validation and Reconciliation of salaries, rate changes, and retroactive adjustments accurately

Handled statutory payments and filings, ensuring timely compliance

Responsible for labor compliance, including filing statutory returns and ensuring adherence to regulations.

Responsible for the monthly end-to-end payroll administration, statutory compliances (PF, Professional Tax, Labor Welfare Fund, Income Tax), annual investments cycle, managing stakeholders, vendors and audits.

Motivate and direct the team members to ensure efficient day-to-day operations and optimal performance.

Ensure accurate and timely regulatory reporting across various government jurisdictions, maintaining upto-date knowledge of local requirements.

Conduct thorough checks and audits of payroll processes to ensure compliance, as well as accurate internal reporting. Maintain strict adherence to Internal & External Audit processes and proactively engaged with Audit Partners on daily operational procedures.

Ensure correct wage category mapping (skilled/unskilled – blue collar employees)

Ensure correct data from KRONOS / T&A system for payroll processing

Analyze risks associated with non-compliance of labour laws, especially CLRA and minimum wage violations.

Managed CTC reimbursement (FBP) proof collection, validation, and tax exemption reporting.

Define clear terms and responsibilities within Service Level Agreements with all associated vendors related to payroll functions 

Lead various projects, including vendor onboarding, process improvement initiatives, and standardization of payroll systems.

Serve as the primary point of contact for management and employees regarding pay-related inquiries, ensuring timely and accurate resolution.

Review and reconciled monthly General Ledger salary journals and support finance for any queries in reconciliations

Ensure timely and accurate tax year-end reporting and overall compliance across all payroll jurisdictions.

Review and reconcile summaries to ensure accuracy.

Manage the payment process by directing the production and issuance of pay checks or electronic transfers to employee bank accounts.

Negotiation with vendor, vendor performance governance on their contracts, resolving issues, and ensuring regulatory compliance.

Stakeholder Engagement and Relationship Management with internal and external stakeholders such as HR, Finance, Vendors, Delivery Team to address payroll related requirements proactively and resolve inquiries

Manage helpdesk / queries for employee for positive employee experience and implement initiatives to improve employee satisfaction. resolve concerns related to India Salary Break up, Taxation, EPF, Gratuity, Bonus, Professional Tax, LTA, medical and other payroll recoveries.

Share day to day coaching to team on a variety of action including payroll issues, policy interpretation and application, input v/s output analysis, variance analysis etc

HCM and HRIS Tool Implementation (Transition) - Project Kick-of, UAT, Analyze Issue to avoid any challenge in Go-Live

Handle ETDS quarterly and annual filing

Resolve compliance notices related to PF, PT, LWF, and TDS filings.

Manage compliance filings related to Gratuity, Holiday, etc

Lead the transition during a payroll vendor change adding value for future process design and documentation

Implement end-to-end payroll processes with the new payroll vendor.

Support payroll activities during an acquisition closure (TSAs etc)

Share the required data to accounting team for Audit closure.

Full and Final settlement processed for movement / transferred employees.

Share the required details on payroll setup for movement employees. 

Year End Activities:

Form 16 reconciliation between Part A V/S Part B

Form 16 generation and validation

IPSF proofs verification

TDS Reconciliation

CTC Reconciliation

Reimbursement Reconciliation

TDS exemption Reconciliation

Skills:

Should have an excellent understanding and experience in Workday, Neeyamo Pay, ADP, SAP, Alight or other Payroll Systems

Should be tech savvy and have an analytical and logical mind, good with numbers and excel.

Interact and engage with HR and Business stakeholders and teams

Own data accuracy and maintenance of the data in the system

Support any internal and external audit requirements where data from the HR/Payroll systems is required, and ensure all findings are investigated and resolved.

Ensure that all standard reporting requirements into the business are delivered on time and accurately

Strong organisation skills as well as attention to detail and due diligence

Excellent communication skills (Verbal/Non-Verbal) and well versed with MS Office package.

Customer Service Centric mindset and exhibits cultural fit with organization.

Qualifications & Preferences:

Minimum of a Bachelor's degree or equivalent

Any specialisation in HR, Finance courses is added advantage

12+ years of relevant experience in India Payroll with MNC, FMCG, factory setup organisation

Ability to anticipate needs, advise and solve problems proactively

Ability to work independently and deliver results

Collaborative team player with global mindset

Genuine interest in new systems and technologies and tools, and tech savvy

Strong organisation skills as well as attention to detail and diligence

Our commitment to Equality, Diversity & Inclusion 

Unilever embraces diversity and encourages applicants from all walks of life! This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity. 

"All official offers from Unilever are issued only via our Applicant Tracking System (ATS). Offers from individuals or unofficial sources may be fraudulent—please verify before proceeding."