Job Title: Payroll & Invoicing Specialist

Job Description

We are seeking a dedicated Payroll & Invoicing Specialist to manage payroll processing and invoicing tasks effectively. This role involves ensuring accurate payroll for both hourly and salaried employees and maintaining precise billing records.

Responsibilities

Process weekly payroll for approximately 30 hourly field employees and 5 salaried office staff using ADP.Review and verify timesheets, hours worked, wage scales, and pay rates to ensure compliance with state wage scale requirements.Produce and distribute required payroll reports while maintaining payroll records across all employee groups.Administer payroll-related benefits entries, including 401(k) profit sharing, employer-paid health benefits, and voluntary dental and vision plans.Create and issue client invoices using QuickBooks, verifying hours, rates, and project details to ensure accurate billing.Resolve any billing discrepancies in coordination with project managers or clients and support month-end processes.

Essential Skills

Proficiency in payroll processing and invoicing.Strong attention to detail, organization, and follow through.Ability to maintain confidentiality and handle sensitive employee information.High level of dependability and responsibility.

Additional Skills & Qualifications

High school diploma or equivalent is required.Associate or bachelor's degree is preferred.Experience with ADP and QuickBooks is an advantage.Payroll and/or invoicing experience in the construction industry or similar is preferred.Familiarity with state wage scale requirements.

Work Environment

This is a full-time, in-office position with working hours from 8am-4:30pm or 8:30am-5pm, Monday through Friday. The role offers a great benefits package and is set in a nice working environment characterized by low turnover.

Job Type & Location

This is a Contract to Hire position based out of Elkridge, MD.

Pay and Benefits

The pay range for this position is $31.25 - $44.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Elkridge,MD.

Application Deadline

This position is anticipated to close on Jan 27, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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