Job Title: Payroll & HR Associate

Location: Hicksville, NY (On-site)

Schedule: Full-time | 9 AM–5 PM or 10 AM–6 PM (with potential flexibility)

Employment Type: Permanent

About the Company

We are a premier provider of live entertainment services, dedicated to creating unforgettable music experiences. Our team operates in a fast-paced, creative environment where precision and passion drive everything we do. We are seeking a highly organized and detail-oriented Payroll & HR Associate to join our Hicksville office and support our growing workforce.

Position Overview

This role is evenly split between Payroll (50%) and HR (50%) responsibilities. The ideal candidate will ensure accurate payroll processing and provide comprehensive HR support, including onboarding, benefits administration, compliance, and employee relations.

Key Responsibilities

Payroll (50%)

Process biweekly and weekly payroll using Paychex Flex.Maintain accurate employee records for new hires, terminations, and changes.Generate ad hoc reports, including 401(k) census and headcount data.Post payroll entries to the general ledger.Ensure ACA compliance and assist with 1095-C distribution.

Human Resources (50%)

Prepare offer letters and manage onboarding documentation.Complete and file I-9 forms; establish and maintain employee records.Coordinate state-mandated compliance training (e.g., sexual harassment prevention).Draft job postings and assist with interview scheduling and candidate screening.Serve as a point of contact for employee benefit inquiries.Support HRIS management and process improvements.Qualifications

Required:

Minimum 3 years of payroll experience, specifically with Paychex Flex.Strong understanding of payroll processes, including pivot tables and general ledger postings.Experience with onboarding, benefits administration, and job description creation.Proficiency in Microsoft Office, especially Excel and Word.Solid knowledge of HR practices and employment law.Excellent communication, organizational, and interpersonal skills.High attention to detail and ability to maintain confidentiality.

Preferred:

PHR or SHRM-CP certification.Experience working in a unionized environment.Compensation & BenefitsCompetitive salaryCompany-sponsored medical insurance401(k) with company matchPaid vacation and sick leaveVoluntary dental, vision, and Aflac insurance plansSupportive and collaborative work environment within the entertainment industry

Pay and Benefits

The pay range for this position is $55000.00 - $65000.00/yr.

•\tCompany sponsored medical plan
•\t401(k) with company match
•\tPaid vacation and sick leave
•\tAccess to voluntary dental, vision, and Aflac insurance plans
•\tSupportive environment to grow your payroll and HR knowledge and skills
•\tWork in a vibrant, creative industry with a passionate team

Workplace Type

This is a fully onsite position in Hicksville,NY.

Application Deadline

This position is anticipated to close on Oct 27, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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