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Department Summary:

The Payroll Analyst is responsible for the overall preparation, audit, and reconciliation of all information in relation to payroll, benefits and accounting. The Payroll Analyst plays a crucial role in improving payroll operations, providing analysis and recommendations on compliance and efficiency, ensuring accuracy, and contributing to continuous process improvements within the payroll function.

Roles & Responsibilities:

Oversee and exercise judgement in the timely and precise execution of all payroll processing activities—including data entry, funding preparation, payroll reconciliations, and report distribution—for a large, multi-state nonprofit organization.Conduct internal audits and perform detailed reconciliations to identify risks, resolve discrepancies, and ensure accuracy and compliance with payroll dataExtract and verify payroll data from multiple sources, analyzing trends and providing management with recommendations for process improvement and audit readinessReview and audit timekeeping data at a systems level to ensure organizational compliance and accuracy, rather than only transactional review in preparation for payroll processing.Interpret and apply state-specific regulations in administering final pay for terminated employees, ensuring compliance with deadlines and legal requirements.Oversee and respond to state-level unemployment claim inquiries as applicable to payroll specific information, ensuring timely and accurate submission of required documentation.Audit and validate third-party benefit invoices, ensuring accuracy and coordinating resolution of discrepancies with vendors.Analyze tax forms, garnishment orders, and other legal forms, providing interpretation and guidance to ensure proper processing in accordance with Federal/State guidelines.Ensure compliance with all legal and regulatory requirements, including tax laws, wage and hour laws and other payroll-related regulations, and advise management on potential risks and corrective actions.Respond to inquiries by conducting thorough research and delivering clear, concise resolutions through both written and verbal communication.Document and assist in the development of new processes and procedures, proactively recommending improvements to enhance payroll governance and efficiency. 

Basic Qualifications:

Typically requires a Bachelor’s degree and a minimum of 2 years of related experience; or an advanced degree with relevant experience who can immediately contribute at this job step; or equivalent combination of related education and work experience.Understanding of basic accounting principles and/or payroll processingStrong analytical problem-solving skills, attention to detail, and proficiency in Microsoft Excel are essential.Able to work both independently and within a team environmentExcellent communication skills and service-oriented mindsetThis position requires a minimum of 50% hybrid on-site

Preferred Qualifications:

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field is preferredFamiliarity with payroll/finance systems (e.g., ADP, Workday, Deltek) is a plus

This requisition requires the candidate to have a minimum of the following clearance(s):

None

This requisition requires the hired candidate to have or obtain, within one year from the date of hire, the following clearance(s):

None

Salary compensation range and midpoint:

$71,000 - $88,500 - $106,000 Annual

Work Location Type:

Hybrid

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Commitment to Non-Discrimination

All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local or international law.

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