Job Title: Bookkeeper and Administrative Assistant
Job Description

We are seeking a dedicated Bookkeeper and Administrative Assistant to handle collections and accounts payable functions, along with managing day-to-day office operations. This role involves ordering, mailing, receiving items, and managing check runs. The position also requires inputting sales orders and managing medical orders.

ResponsibilitiesManage collections and accounts payable functions efficiently.Handle day-to-day office operations including ordering, mailing, and receiving items.Perform check runs and ensure accuracy in financial transactions.Input sales orders and manage medical order processing.Engage in B2B collections and make necessary collection calls.Maintain accurate records using QuickBooks and Quick Base.Provide phone support and assist with office management tasks.Essential SkillsProficiency in accounting and accounts payable/receivable.Experience with reconciliation and invoicing.Ability to perform collection calls and manage collections accounts receivable.Competency in sales order entry and quick order processing.Strong attention to detail and organizational skills.Experience with QuickBooks and Quick Base.Additional Skills & QualificationsProven experience as a bookkeeper.Background in collections and accounts management.Familiarity with general ledger and month-end processes.Effective phone support and office management skills.Work Environment

The role is set in a professional office environment where you will utilize technologies such as QuickBooks and Quick Base for managing accounts and office operations. The position requires excellent organizational skills and attention to detail, ensuring smooth and efficient office functions.

Job Type & Location

This is a Contract to Hire position based out of Dallas, TX.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n
\u2022 Medical, dental & vision\n
\u2022 Critical Illness, Accident, and Hospital\n
\u2022 401(k) Retirement Plan \u2013 Pre-tax and Roth post-tax contributions available\n
\u2022 Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
\u2022 Short and long-term disability\n
\u2022 Health Spending Account (HSA)\n
\u2022 Transportation benefits\n
\u2022 Employee Assistance Program\n
\u2022 Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Dallas,TX.

Application Deadline

This position is anticipated to close on May 27, 2026.

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\nAbout Aston Carter\n\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing\u00AE double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

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Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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