About Us Irby Construction Company has been building infrastructure for the power industry for more than 75 years. Our business values and performance-driven mindset guide our actions. Our approach to work starts with safety, puts people first, seeks to innovate, and promises to perform. Irby is proud of its inclusive work environment, family-oriented culture, excellent benefits, and clear pathways for career growth. We strive to provide every employee with clear expectations and opportunities for advancement. What’s more, Irby has long long-valued tenure. In fact, many of our executive leaders started with Irby early in their careers and in the field. When you join our team, you join an established firm, with a culture centered around its people. Teamwork is how we work. There is no other way. Pride is ever-present inside our offices and the bond of brotherhood runs strong among our crews. Irby Construction is a wholly-owned subsidiary of Quanta Services. That means team Irby gets the benefits of the company culture we’re known for along with the stability and resources of a Fortune 500 organization. (NYSE: PWR). Build your career at Irby Construction. About this Role An Operations Support Coordinator at Irby Construction Company's primary function is supporting the Operation’s Department in generating proposals and setting up awarded jobs. This position will facilitate effective operation of the department through coordination and implementation of office procedures, document management, and special projects. What You'll Do + Manage daily email volume (~100–200 emails/day) + Download, organize, and maintain project documents + Upload bids and other required documents to company systems + Read and analyze bid documents and contracts to determine project scope + Log project scope and key details into Salesforce + Develop and maintain submittal lists + Complete bid review forms with required proposal information + Generate all required documents for bid submissions + Create and update Irby’s pricing sheets in Excel + Assist the Bidding Coordinator with data entry, tracking, and database management + Set up awarded job budgets in Irby’s database system + Maintain and update Power Company sites, ensuring timely upload of required documentation + Complete pre-qualification forms (potential to transition this responsibility to another department) + Assist with Subcontractor Agreements and Subcontractor Management in Avetta + Adhere to all company policies while conducting business + Maintain electronic shared files + Make copies, scan, and archive data and records + Distribute incoming and outgoing mail as needed + Perform special projects as assigned + Other duties as required to support Operations What You'll Bring + Proficient in Microsoft Excel; strong working knowledge of Word, Project, Visio, Access, PowerPoint + Experience using Adobe Writer + Highly detail-oriented with strong organizational skills + Ability to work independently and under pressure + Knowledge of standard office processes and practices + Minimum High School Diploma; Associate’s Degree or certification preferred + At least 3 years of relevant administrative or operations support experience + Excellent written and verbal communication skills + Adaptable and resourceful + Lifting and handling materials up to 50 pounds unassisted. + Ability to lift files, opening filing cabinets and bend or stand as necessary What You'll Get + Paid Vacation + Paid Holidays + Medical + Dental + Vision + Life Insurance + 401K Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status.We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department. Apply Here (https://careers-quanta.icims.com/jobs/10593/operations-support-coordinator---bidding/job?mode=apply&apply=yes&in\_iframe=1&hashed=-336060817) Connect With Us! ID2025-10593 CategoryProject Management/Estimation Position TypeFull-Time Regular LocationUS-MS-Richland Workplace TypeOn-Site