Description We are looking for an Operations Secretary to join our Maintenance and Operations Department on a contract basis in Santa Barbara, California. This role is essential to maintaining smooth administrative operations, and you will be responsible for supporting staff and visitors with a variety of clerical and organizational tasks. Responsibilities: • Welcome and assist visitors, while fostering positive interactions and providing necessary information. • Perform accurate data entry and administrative tasks using proprietary systems. • Manage and request records as needed, and assist with the preparation of materials. • Compile and organize data from multiple sources to create detailed reports or spreadsheets. • Review documents, reports, and records to ensure accuracy, completeness, and compliance with established standards. • Draft correspondence, schedules, and lists based on oral instructions, rough drafts, or straight copy. • Order, track, and maintain office supplies, forms, and equipment. • Maintain comprehensive logs, files, and records for easy access and reference. • Operate modern office equipment efficiently to support daily tasks. • Ensure punctual and consistent attendance to maintain workflow continuity. Requirements • Proven experience in administrative assistance or a similar role. • Strong customer service skills with the ability to interact professionally with diverse groups. • Proficiency in data entry and spreadsheet management. • Familiarity with Microsoft Office Suite, including Word, Excel, and Outlook. • Excellent organizational skills for managing files and records. • Ability to schedule appointments and coordinate administrative tasks effectively. • Experience with scanning, shipping functions, and other clerical duties. • Ability to handle sensitive information with utmost confidentiality. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .