The School of Medicine Department of Medical Education seeks an Operations Manager to work in close partnership with the Associate Dean for Curriculum, Associate Dean for Assessment, Evaluation, & Scholarship, and the Associate Dean for Clinical Competency to manage the administrative and financial infrastructure needed to support the effective development, delivery, and monitoring of medical student education.

Key Duties:

Manage the medical education staff to ensure appropriate support for the delivery of the various curriculum components and conduct performance reviews.

Approve timesheets and review compensation equity.

Optimize staff effort and skills mix, including staff development and cross-coverage; distribute new project work as needed.

Write/revise job descriptions and work with HR to manage the hiring process.

Recognize and reward staff.

Responsible for handling disciplinary process for staff.

Work with HR to manage onboarding of new employees, training, as well as the offboarding process.

Oversee the financial operations of the medical education office, including but not limited to developing and monitoring the $3.5 million personnel and OTPS expense budget.

Identify and implement cost savings where possible; provide regular analyses; answer questions about the budget.

Ensure all UVA, state, and federal rules and regulations are followed; keep faculty and staff apprised of changing rules, new processes, etc.

Process and approve Workday transactions.

Manage physical space, security/access, equipment, and logistics for faculty and staff at three work sites (Pinn Hall, CMMEB, HSL).

Work with internal service providers (e.g., Facilities Management, ITS, PCS, SOMIT, ID Office, etc.) as needed; maintain computer inventory and ensure equipment is updated regularly and replaced on schedule (and as needed).

Serve as a liaison for department administrators and dean’s office staff to address queries about payments for education services and coordinate payments for special circumstances.

Assist Associate Deans with special projects as needed.

Organize and lead all-team staff meetings and other staff-wide events.

To learn more about the curriculum, visit https://med.virginia.edu/md-program/ume-md-curriculum/ .

MINIMUM REQUIREMENTS

Education: Bachelor's Degree required. Master's degree preferred

Experience: 5 years relevant administrative experience. Previous budget and staff management experience; administrative work in a medical education setting; familiarity with UVA and SOM programs/software (Workday, Anaplan, VMED, Oasis, Box, Teams, etc.)

Preferred Qualifications:

Master's degree

Experience working in higher education, at an academic health care institution, and/or supporting medical education programs or curriculum.

Demonstrated experience in human resources management, including staff supervision, as well as strong financial expertise.

Anticipated Hiring Range: $90,000-$105,000, commensurate with education and experience. This is an exempt-level, benefited position. Learn more about UVA benefits.

This position is based in Charlottesville, VA, and is eligible for a hybrid schedule (mostly on-site) in accordance with UVA’s remote work guidelines. UVA Life and Embark CVA.

Background checks and pre-employment health screenings will be conducted on all new hires prior to employment.

HOW TO APPLY

Please apply online, by searching for requisition number R0075027. Complete an application with the following documents:  

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Internal applicants: Apply through your Workday profile by searching “Find Jobs.”

Reference checks will be completed by UVA’s third-party partner, SkillSurvey, during the final phase of the interview. For questions about the application process, please contact Jeremy Brofft, Senior Recruiter at xmf9ad@virginia.edu.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA’s commitment to non-discrimination and equal opportunity employment.