About the Role

The New York Times is a creative environment where people with different backgrounds and skills come together to develop the products that deliver our journalism to millions of people around the world. You will support the Strategic Partnerships team as the Operations Coordinator and Administrative Assistant, and will play a crucial role in the success of our executives and in building a culture for the team.

The Strategic Partnerships team works with some of our most important tech and platform partners, identifying and securing new opportunities, and is also responsible for helping us build our AI strategy.

You'll partner with department leaders, and will be the main contact for operations & staff support, fulfilling an important function in assisting our teams. Our team highly values its culture. You will report directly to the Vice President, Strategic Partnerships and help create a positive work environment.

Responsibilities:

Manage calendars, scheduling meetings, handling visitors and booking conference rooms

Manage travel bookings of airfare / hotels / transportation

Prepare monthly expense reports and manage purchases within the department

Help with miscellaneous office management tasks

Coordinate for events like department All Hands and large group meetings

Attend weekly meetings, managing agendas, note taking and facilitating meeting deliverables

Help with presentations & documents for leadership teams

Communicate & coordinate with leadership teams

Provide varied operational support and assisting with special projects as they arise

Maintain department organizational charts, distribution lists, team lists & seating charts

Implement communication strategies across the department

Plan events, including lunches and social gatherings/activities, to cultivate an inclusive and friendly culture within the department

Build and manage relationships with different departments throughout the organization, and other administrative assistants

Make suggestions for improvements

Back-up support to other Administrative/Executive Assistants

Maintain an extremely high level of confidentiality on a variety of company matters

Demonstrate support and understanding of our value of journalistic independence and a strong commitment to our mission to seek the truth and help people understand the world.

Basic Qualifications:

3+ years of experience managing multiple complex calendars and scheduling appointments

Experience working with all levels of management and staff

No task too big or small attitude

Preferred Qualifications:

Bachelor's degree or equivalent work experience

Experience with Workday

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