Stantec’s Buildings team is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world.  Together, we are enhancing the quality of life globally through design. Join us and design your place with Stantec. **Your Opportunity:** The Operations Coordinator will be supporting the initiatives and practices for the Buildings Structures Team in US West. Energetic team-oriented professional, who can work with multiple levels of personnel, provide exceptional customer service and follow through with an array of tasks. This position will work closely with discipline leadership. **Your Responsibilities:** + Assist in oversight & coordination of new hire Buildings specific processes. + Assist with ensuring all on-boarding procedures are being followed. + Assist coordination of Spec Link licensures, tracking and management + Coordination, tracking, updating of Professional licensure for staff. + Expense management training and troubleshooting + Designated travel arranger for business travel + Assist with US West community engagement coordination and volunteer efforts. + Assist with staff resourcing and project tracking. + Edit, format BC communications, including ppt presentations, newsletters, and SharePoint site. + Provides back-up to Operational Staff when necessary. + Assist with coordinating and tracking of staff training. + Assist in tracking timecard submissions weekly. Timecard administrator + As needed, assist with coordination of corporate and staff-related events, and requirements. + Engage with our Tech Team to advance technology use throughout the practice. + Manages special projects as needed. + May champion corporate initiatives as assigned, and other duties as assigned. **Capabilities and Credentials:** + Proven success in knowledge of office management responsibilities, systems, and procedures. + Excellent interpersonal skills: ability to interact effectively with all levels of management and staff. + Strong attention to detail + Ability to multi-task in a fast-paced environment + Excellent written and verbal communication skills. Graphic skills, a plus. + The ability to consistently demonstrate a professional, respectful demeanor in keeping with the firm’s culture and values. + Proficient with Microsoft Office Suite with expertise in Outlook, Word, Excel, Teams and SharePoint. + Knowledge of, or desire and ability to learn global Stantec initiatives and processes. + Valid driver’s license with Real ID and good driving record **Education and Experience:** + With a high school diploma or equivalent, a minimum of 10 years of related experience, or an equivalent combination of education and related experience. Typical office environment working with computers and remaining sedentary for long periods of time. Field work may include exposure to the elements including inclement weather. This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice. Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best. **About Stantec** Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.  **Pay Range:** • Locations in WA, DC & Various CA areas - Min Salary $ 83,700.00 - Max Salary $ 121,400.00 **Pay Transparency:** In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. **Benefits Summary:** Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law). Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law. The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements **Primary Location:** United States | CA | Los Angeles **Organization:** 2045 Buildings-US California Engineering-Los Angeles CA **Employee Status:** Regular **Travel:** Yes **Schedule:** Full time **Job Posting:** 15/07/2025 02:07:16 **Req ID:** 1001548