Description Are you looking for a rewarding new career in the luxury rental industry? We are currently seeking an Operations Coordinator to join our clients team on a permanent/direct hire basis. In this role you will be responsible for overseeing the transactional operations involved in property onboarding and disposition across multiple entities. Coordinates utility setups and HOA transfers for each property. Manges and maintains comprehensive data for each property and transaction, ensuring accurate recording in designated systems for access by relevant company entities. + Oversee and complete the addition of properties into the primary property and asset management systems, ensuring accurate configuration and setup. + Coordinate with the acquisitions team to ensure titles on acquisitions are properly filed and recorded in compliance with local municipal requirements. + Maintain regular communications with external brokers, assessors, recorders, and taxation offices. + Communicate regularly with outside brokers, assessors, recorders and taxation offices. + For properties in Common Interest Communities (HOAs), ensure ownership transfer is accurately recorded and communicate details to the Operations Coordinator responsible for ongoing HOA oversight + Establish work processes and procedures for efficient workflow and data management related to assigned records. + In coordination with accounting, treasury, and property operations teams, ensure properties transferred within corporate structures are accurately recorded, identified and reflected in relevant data management systems. + Maintain and provides regular reports on activities to management and executive leaders. + Assist with gathering information for audits and review proposed adjustments by IRS and state and local tax authorities. + Manage additional responsibilities delegated by senior leadership including Vice President, Director of Tax, and Tax Managers. + Adhere to all organizational systems, programs, training, policies, procedures, and legal requirements, seeking guidance when needed. + Conduct all duties with honesty, integrity, and professionalism. Requirements Education & Knowledge + High school diploma required; higher education preferred + 3 to 4 years' experience with real estate transaction records and related filings + 2 to 3 years' experience with HOA and utility company management working in property transfer and disclosure Skills & Abilities + Ability to self-direct, work independently and be flexible to an ever changing work environment. + Detail oriented, well organized, self-motivated, with ability to multi-task and prioritize. + Strong interpersonal and communication skills (both written and verbal). + Strong research, including written documentation skills. + Ability to interact effectively with all levels of employees and management. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .