Operational Buyer - Equipment and Products
AirSwift
Operational Buyer - Equipment and Products Location: Luanda, Angola (Residential) Contract Duration: 12 months (renewable) Project: Brownfield (PBF) Mobilization: ASAP Recruiter: Mariana Cortez Mandatory: Expat Candidates Only
Key Words: Material Requisition, Buyer Expediting, Purchase Orders, Maintenance, Brownfield, Oil and Gas.
Our Company
Airswift takes pride in being an international workforce solutions provider. With 9,000 contractors operating in over 70 countries, Airswift's geographical reach, experience and expertise across the oil and gas, energy, mining, infrastructure and technology sectors is unparalleled.
We are currently searching for an Operational Buyer - Equipment and Products to be based in Luanda, Angola and work in a residential 12-month contract, with the possibility of extension.
Job Description:
Situation in Organization: Position Title n+1: LIFEX Project Controls & Procurement Leader. Position Title n+2: PCM. The Service holder contributes to the Services, Purchases and Contracting processes and liaises with various stakeholders to ensure operational objectives are met and proper communication on his/her activity.
Manage the contracting and purchasing processes delivering best quality in time and at the optimal cost for the affiliate; Participate in the improvement of contracting and purchasing practices; Mentor members of his/her team; Successfully prepare, negotiate and administer a broad range of complex, technical and high value/risk contracts/services/ purchases PO.
Ensure Technical Entities’ requirements satisfaction to avoid any shortages of services/ equipment; Use of TEPA’s and company’s Group contractual terms; Ensure competition and transparency in all contracting processes.
Main Activities: Promote safety culture within the project and within her/his activities. Lead by exemplarity to have the team members and colleagues adhering and contributing. To adopt & demonstrate an exemplary behaviour with regards to HSEQ rules and requirements. To participate and to promote Safety and Quality culture program (FOCUS). To ensure safe workplaces. Ensure that safe and ethic working practices are carried out within the activities that she/he is managing or interfacing with. To guarantee the compliance on his/her activities. Ensure that state of the art, TEPA referential and local rules/laws are complied with and captured in all contractual requirements. Work by anticipation. To assess and to identify risks for the PBF activities and manage associated mitigation actions at his/her level. Establish and manage her/his activities motivating her/his counterparts and to work diligently to meet the targets of the Projects. Promote digitalization and innovation as far as compatible with good enough approach for all activities. To seek optimization and savings all along the different phases of the project. To focus on costs without impairing QHSE objectives. Promote cost culture among the team. Promote a LEAN approach and visual management. Update the Procurement Plan timely for his/her files concerned; Help to prioritize the contracting workload of his/her team; Contribute on reporting of Key Performance Indicators on his/her contracting, services, purchases activities; Know (follow, analyse, etc.) his/her market(s) with the support of MPM Market Intelligence team; Proactively build and maintain relationship with Technical Entities (work in Duet) and suppliers in order to establish and maintain a highly effective service. Prepare and conduct Duet/ Triplet meetings to ensure efficiency of Duets/Triplets process; Ensure that all insurance, tax, legal and compliance issues of company assets and personnel are dealt with Use TEPA and company’s Group frame agreements and frame contracts; Identify Best Practices and submit it to the PMEPT Head of Services; Participate to and promote activities, projects, actions launched for the improvement of the Supply Chain Process; Update the Suppliers and Contracts management tools and use e-sourcing tool whenever possible. Report his/her activity to the Head of Services and LIFEX Project Controls. Report his/her Savings achieved to MPM entity Mentor other Buyers of his/her team. Conduct the Services purchase/ Purchases of goods & equipment and Contracts / PO award process in accordance with affiliate procedures, applicable laws and applicable contracts in respect of the strategy validated (call for tender (CFT), single source, extension, etc.) and where applicable. Prepare the strategy (bidders list, planning, scope, CFT criteria...) with Technical Entity, CATMAN and/or Contracts Committee; Launch the publication of the CFT in the Jornal de Angola and in TEPA’s intranet; Finalize the bidders list Request for Partners approval and issue a request for Concessionaire approval of the bidder list and other required documents; Consolidate the consistency of the CFT documents and prepare CFT file according to the applicable rules and procedures; Analyse all Purchase Requisitions (PR) expressed by Metier Partners to ensure that adequate material specification (to finalize S.O.W), budget authorizations and relative cost centres have been provided; - Group requisitions to reduce process costs, compile tender packages and organize call for tender / request for quotation, invitations to bid; Answer to tenderers’ requests for clarification; Study, compare and evaluate offers in order to have the most economical and contractual advantageous conditions; Organize and lead negotiations with suppliers associated with award and performance of Pos. Follow up of Partners and Concessionaire approvals; Issue CFT documents to suppliers approved on the bidders list; Liaise with bidders prior to CFT closing date Be the focus point for the CFT process; Whenever necessary launch Supplier/Contractor Qualification (including Due Diligence) process and ensure finalization before the award Conduct the contractual and commercial bid analysis and negotiations in line with the CFT evaluation tables and strategy. Elaborate the Recommendation to award (RTA) and get it approved as per the internal Delegation of Authority (DoA), by the CATMAN, the Contract Committee and/or other Boards as applicable; Prepare presentations and participate in Contracts Committee for his/her own files; Request for RTA Partners and CONCESSIONAIRE approvals and follow/register approvals received; Establish the final contract or service, Purchase PO and submit it for signature in compliance with DoA and ACT procedures; Insert the contract (and all other requested documentation) in SAC or in any other tool specified by the CONCESSIONAIRE; Ensure correct and complete handover of contracts to all Technical Entities concerned; Ensure the follow-up of purchase orders until complete reception and payment; Ensure rapid and correct validation of PO’s; Ensure reception of acknowledgement of receipt for PO’s from suppliers; Ensure Suppliers’ deliveries on time; Follow-up of goods receipt until affiliate’s central warehouse; Negotiate and solve all changes leading to amendment from Metier Partners or suppliers/contractors; Clarify discrepancies between material received and orders, if any with suppliers; Ensure the update of the suppliers database and the input of all purchase data in SAP. The Service holder ensures proper management and anticipation in the activities of contract management of his/her files. Ensure that company’s Contractual and Purchasing Policies and applicable laws and regulations are adhered to, especially related to ethics and transparency. If necessary, ensure Suppliers/Contractors Qualification (including Due Diligence) process is launched and finalized before awarding a contract or PO; Ensure the use of the contracting documents and procedures to comply with the standards of the company and the agreements with the Partners; Ensure the application of TEPA’s General Terms and Conditions for Services/ Purchase or the use of “localized” TGP standard contracts, especially as it concerns complex, high value, high risk equipment. Ensure the good administration and filing of all the contracting documents and ensure that all approvals, justifications, circulation forms etc... are filed in line with the applicable procedures and meet audit requirements to minimize any potential Partner/Authorities audit claims or court actions. Qualifications and Experiences: Qualification and background Diploma: Bac + 4 or recognized/certified experience equivalence. Proven experience in procurement, with a focus on both services and materials. Ability to work independently and manage multiple priorities in a fast-paced environment. Advanced level in Contracts technical Competencies required. Intermediate Purchasing competencies required. Basic Stocks Management & Transit competencies required. C&P tools advanced certification required (SAP, JUPITER, AGORA, SEQUANA) and Microsoft Office. International Experience Requirement: Recommended. Professional experience: 5-8 years in within Services purchase/ Purchases of goods & equipment and Contracts in the O&G industry. Personal Abilities: Basic Management, Advanced Human Relations, Problem Solving and Planning, with ability to organize, coordinate and control. Professional skills: negotiation, writing, languages. Knowledge of contract law and procurement best practices is a plus. Key Competencies: High degree of autonomy and initiative. Strong organizational and time management skills. Results-oriented with a focus on continuous improvement. Excellent interpersonal and stakeholder management abilities. Technical Competencies Required: HSEQ. Procurement. Stock Management. Purchase of Goods & Equipment. Microsoft package and IT / C&P tools. Cost Control & cost management. Company rules / Procedures. Fluency in English. Service Dimensions: Annual value of the procurement contracts for the Service holder: 10-100 MUSD. Annual number of contracts done by the Service holder: 5 – 25. Annual number of service orders done by the Service holder: 10-100. Division’s general figures: Annual turnover purchasing: 2 000 to 3 000 MUSD. Number of Purchase Orders /Year: 3000 to 4000. Number of active contracts /Year: 300 to 500. Number of Materials items in stock: 85 000. Stock value: 1 000 MUSD. Number of active suppliers: 800. Number of staff in C&P: 90 to 110. Number of staff in TEPA: 1500. Context and Environment:
PBF is the brownfield project division of TEPA and benefits of a matrix organization.
The Service holder works in a complex and multidisciplinary environment involving many stakeholders (Insurance, Legal, Concessionaire, Partners, Head Office, Technical Entities, Finance, HSE, Suppliers and Compliance). The Service holder establishes and participates to the optimization of the economic performance of the operations conducted in the affiliate by establishing, monitoring and updating his/her services contracts to be, always in line with company rules, applicable laws and applicable contracts standards and requirements. Due to the significant financial and compliance exposure associated with the Supply Chain process, the Service holder shall ensure strict adherence to Company rules and Code of Conduct.
The Service holder is expected to pay special attention to local regulations when placing orders in an international and local content environment and to have good knowledge of the company’s operations, group activities, petroleum industry equipment’s, specifications, manufacturers, operations and certifications requirements. The senior buyer mentors Buyers and Graduate buyers.
Lack or untimely delivery of goods or services whatever its value may have important production and financial consequences.
The next step
We have an exceptional team in place, and we are pleased to be able to appoint a further person to our growing business. We are aware that you may not ‘tick all the boxes’, but if you believe you can genuinely offer some valuable skills and experience to our business, please in the first instance contact our recruitment partner Airswift.
For further information please apply with your updated CV or email Mariana Cortez at mariana.cortez@airswift.com
#LI-MC1
Key Words: Material Requisition, Buyer Expediting, Purchase Orders, Maintenance, Brownfield, Oil and Gas.
Our Company
Airswift takes pride in being an international workforce solutions provider. With 9,000 contractors operating in over 70 countries, Airswift's geographical reach, experience and expertise across the oil and gas, energy, mining, infrastructure and technology sectors is unparalleled.
We are currently searching for an Operational Buyer - Equipment and Products to be based in Luanda, Angola and work in a residential 12-month contract, with the possibility of extension.
Job Description:
Situation in Organization: Position Title n+1: LIFEX Project Controls & Procurement Leader. Position Title n+2: PCM. The Service holder contributes to the Services, Purchases and Contracting processes and liaises with various stakeholders to ensure operational objectives are met and proper communication on his/her activity.
Manage the contracting and purchasing processes delivering best quality in time and at the optimal cost for the affiliate; Participate in the improvement of contracting and purchasing practices; Mentor members of his/her team; Successfully prepare, negotiate and administer a broad range of complex, technical and high value/risk contracts/services/ purchases PO.
Ensure Technical Entities’ requirements satisfaction to avoid any shortages of services/ equipment; Use of TEPA’s and company’s Group contractual terms; Ensure competition and transparency in all contracting processes.
Main Activities: Promote safety culture within the project and within her/his activities. Lead by exemplarity to have the team members and colleagues adhering and contributing. To adopt & demonstrate an exemplary behaviour with regards to HSEQ rules and requirements. To participate and to promote Safety and Quality culture program (FOCUS). To ensure safe workplaces. Ensure that safe and ethic working practices are carried out within the activities that she/he is managing or interfacing with. To guarantee the compliance on his/her activities. Ensure that state of the art, TEPA referential and local rules/laws are complied with and captured in all contractual requirements. Work by anticipation. To assess and to identify risks for the PBF activities and manage associated mitigation actions at his/her level. Establish and manage her/his activities motivating her/his counterparts and to work diligently to meet the targets of the Projects. Promote digitalization and innovation as far as compatible with good enough approach for all activities. To seek optimization and savings all along the different phases of the project. To focus on costs without impairing QHSE objectives. Promote cost culture among the team. Promote a LEAN approach and visual management. Update the Procurement Plan timely for his/her files concerned; Help to prioritize the contracting workload of his/her team; Contribute on reporting of Key Performance Indicators on his/her contracting, services, purchases activities; Know (follow, analyse, etc.) his/her market(s) with the support of MPM Market Intelligence team; Proactively build and maintain relationship with Technical Entities (work in Duet) and suppliers in order to establish and maintain a highly effective service. Prepare and conduct Duet/ Triplet meetings to ensure efficiency of Duets/Triplets process; Ensure that all insurance, tax, legal and compliance issues of company assets and personnel are dealt with Use TEPA and company’s Group frame agreements and frame contracts; Identify Best Practices and submit it to the PMEPT Head of Services; Participate to and promote activities, projects, actions launched for the improvement of the Supply Chain Process; Update the Suppliers and Contracts management tools and use e-sourcing tool whenever possible. Report his/her activity to the Head of Services and LIFEX Project Controls. Report his/her Savings achieved to MPM entity Mentor other Buyers of his/her team. Conduct the Services purchase/ Purchases of goods & equipment and Contracts / PO award process in accordance with affiliate procedures, applicable laws and applicable contracts in respect of the strategy validated (call for tender (CFT), single source, extension, etc.) and where applicable. Prepare the strategy (bidders list, planning, scope, CFT criteria...) with Technical Entity, CATMAN and/or Contracts Committee; Launch the publication of the CFT in the Jornal de Angola and in TEPA’s intranet; Finalize the bidders list Request for Partners approval and issue a request for Concessionaire approval of the bidder list and other required documents; Consolidate the consistency of the CFT documents and prepare CFT file according to the applicable rules and procedures; Analyse all Purchase Requisitions (PR) expressed by Metier Partners to ensure that adequate material specification (to finalize S.O.W), budget authorizations and relative cost centres have been provided; - Group requisitions to reduce process costs, compile tender packages and organize call for tender / request for quotation, invitations to bid; Answer to tenderers’ requests for clarification; Study, compare and evaluate offers in order to have the most economical and contractual advantageous conditions; Organize and lead negotiations with suppliers associated with award and performance of Pos. Follow up of Partners and Concessionaire approvals; Issue CFT documents to suppliers approved on the bidders list; Liaise with bidders prior to CFT closing date Be the focus point for the CFT process; Whenever necessary launch Supplier/Contractor Qualification (including Due Diligence) process and ensure finalization before the award Conduct the contractual and commercial bid analysis and negotiations in line with the CFT evaluation tables and strategy. Elaborate the Recommendation to award (RTA) and get it approved as per the internal Delegation of Authority (DoA), by the CATMAN, the Contract Committee and/or other Boards as applicable; Prepare presentations and participate in Contracts Committee for his/her own files; Request for RTA Partners and CONCESSIONAIRE approvals and follow/register approvals received; Establish the final contract or service, Purchase PO and submit it for signature in compliance with DoA and ACT procedures; Insert the contract (and all other requested documentation) in SAC or in any other tool specified by the CONCESSIONAIRE; Ensure correct and complete handover of contracts to all Technical Entities concerned; Ensure the follow-up of purchase orders until complete reception and payment; Ensure rapid and correct validation of PO’s; Ensure reception of acknowledgement of receipt for PO’s from suppliers; Ensure Suppliers’ deliveries on time; Follow-up of goods receipt until affiliate’s central warehouse; Negotiate and solve all changes leading to amendment from Metier Partners or suppliers/contractors; Clarify discrepancies between material received and orders, if any with suppliers; Ensure the update of the suppliers database and the input of all purchase data in SAP. The Service holder ensures proper management and anticipation in the activities of contract management of his/her files. Ensure that company’s Contractual and Purchasing Policies and applicable laws and regulations are adhered to, especially related to ethics and transparency. If necessary, ensure Suppliers/Contractors Qualification (including Due Diligence) process is launched and finalized before awarding a contract or PO; Ensure the use of the contracting documents and procedures to comply with the standards of the company and the agreements with the Partners; Ensure the application of TEPA’s General Terms and Conditions for Services/ Purchase or the use of “localized” TGP standard contracts, especially as it concerns complex, high value, high risk equipment. Ensure the good administration and filing of all the contracting documents and ensure that all approvals, justifications, circulation forms etc... are filed in line with the applicable procedures and meet audit requirements to minimize any potential Partner/Authorities audit claims or court actions. Qualifications and Experiences: Qualification and background Diploma: Bac + 4 or recognized/certified experience equivalence. Proven experience in procurement, with a focus on both services and materials. Ability to work independently and manage multiple priorities in a fast-paced environment. Advanced level in Contracts technical Competencies required. Intermediate Purchasing competencies required. Basic Stocks Management & Transit competencies required. C&P tools advanced certification required (SAP, JUPITER, AGORA, SEQUANA) and Microsoft Office. International Experience Requirement: Recommended. Professional experience: 5-8 years in within Services purchase/ Purchases of goods & equipment and Contracts in the O&G industry. Personal Abilities: Basic Management, Advanced Human Relations, Problem Solving and Planning, with ability to organize, coordinate and control. Professional skills: negotiation, writing, languages. Knowledge of contract law and procurement best practices is a plus. Key Competencies: High degree of autonomy and initiative. Strong organizational and time management skills. Results-oriented with a focus on continuous improvement. Excellent interpersonal and stakeholder management abilities. Technical Competencies Required: HSEQ. Procurement. Stock Management. Purchase of Goods & Equipment. Microsoft package and IT / C&P tools. Cost Control & cost management. Company rules / Procedures. Fluency in English. Service Dimensions: Annual value of the procurement contracts for the Service holder: 10-100 MUSD. Annual number of contracts done by the Service holder: 5 – 25. Annual number of service orders done by the Service holder: 10-100. Division’s general figures: Annual turnover purchasing: 2 000 to 3 000 MUSD. Number of Purchase Orders /Year: 3000 to 4000. Number of active contracts /Year: 300 to 500. Number of Materials items in stock: 85 000. Stock value: 1 000 MUSD. Number of active suppliers: 800. Number of staff in C&P: 90 to 110. Number of staff in TEPA: 1500. Context and Environment:
PBF is the brownfield project division of TEPA and benefits of a matrix organization.
The Service holder works in a complex and multidisciplinary environment involving many stakeholders (Insurance, Legal, Concessionaire, Partners, Head Office, Technical Entities, Finance, HSE, Suppliers and Compliance). The Service holder establishes and participates to the optimization of the economic performance of the operations conducted in the affiliate by establishing, monitoring and updating his/her services contracts to be, always in line with company rules, applicable laws and applicable contracts standards and requirements. Due to the significant financial and compliance exposure associated with the Supply Chain process, the Service holder shall ensure strict adherence to Company rules and Code of Conduct.
The Service holder is expected to pay special attention to local regulations when placing orders in an international and local content environment and to have good knowledge of the company’s operations, group activities, petroleum industry equipment’s, specifications, manufacturers, operations and certifications requirements. The senior buyer mentors Buyers and Graduate buyers.
Lack or untimely delivery of goods or services whatever its value may have important production and financial consequences.
The next step
We have an exceptional team in place, and we are pleased to be able to appoint a further person to our growing business. We are aware that you may not ‘tick all the boxes’, but if you believe you can genuinely offer some valuable skills and experience to our business, please in the first instance contact our recruitment partner Airswift.
For further information please apply with your updated CV or email Mariana Cortez at mariana.cortez@airswift.com
#LI-MC1
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