Job Title: Office Support Specialist

Job Description

The Office Support Specialist (Office Operations Administrator) manages day-to-day corporate office operations, project accommodations, and travel logistics. This role oversees a wide range of administrative functions, serves as the primary point of contact for external vendors and service providers, and supports internal teams with documentation, scheduling, and coordination. The position offers the potential to become permanent depending on internal staffing decisions.

Responsibilities

Manage and maintain office supplies inventory to ensure the office remains fully stocked and operational.Schedule and coordinate meetings and appointments for team members, including conference room reservations and related logistics.Prepare, edit, and format correspondence, reports, and other business documents as required.Complete special administrative projects as requested by project management team members, including occasional support for the estimating team with submittals.Welcome visitors in a professional manner and handle incoming calls, emails, and mail, directing inquiries to the appropriate personnel or providing accurate information as needed.Coordinate domestic and international travel arrangements, including flights, hotels, housing, and ground transportation.Book travel requests and maintain accurate records of all project-related travel and housing requests in Microsoft Teams.Assist with filing and safeguarding both paper and electronic project documentation to ensure proper organization and accessibility.Support the accounting department by receiving deliveries of materials and assisting with related project needs.Collaborate with internal workflows such as purchase order requisitions and other administrative processes as needed.Conduct daily inspections of common areas to ensure office pantries and conference rooms remain organized, clean, and fully stocked.Order and track cleaning supplies and pantry items to maintain a well-functioning office environment.

Essential Skills

Strong office administration and administrative support skills.Exceptional interpersonal skills with the ability to communicate clearly and professionally.Strong problem-solving skills and the ability to handle issues proactively.Exceptional organization and time management skills with the ability to prioritize multiple tasks.Proficiency in Microsoft Office software, including Word, Excel, Outlook, and related tools.Ability to coordinate and manage travel arrangements, including flights, hotels, housing, and ground transportation.Attention to detail in managing documents, records, and office supplies.Preferably 2+ years of office management or similar office administration experience.Associate degree or equivalent professional experience.

Additional Skills & Qualifications

Experience in the construction industry is strongly preferred.Familiarity with purchase order requisitions and basic administrative workflows.Experience using collaboration tools such as Microsoft Teams for tracking and communication.Clerical and general office management experience. Interest in a role with potential to transition from temporary to permanent depending on internal staffing needs.

Work Environment

This is an on-site position in a corporate office environment, working Monday through Friday from 8:00 a.m. to 5:00 p.m. The role involves regular interaction with internal teams, external vendors, and visitors, as well as frequent use of Microsoft Office and collaboration tools such as Microsoft Teams. The office maintains a business casual dress code and includes common areas such as pantries and conference rooms that are kept organized and fully stocked to support daily operations.

Job Type & Location

This is a Contract position based out of Odessa, FL.

Pay and Benefits

The pay range for this position is $22.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n
• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Odessa,FL.

Application Deadline

This position is anticipated to close on May 24, 2026.

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\nAbout Aston Carter\n\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

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Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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