Job Description
We are seeking a dedicated Office Manager / HR Coordinator to join our team. This role requires you to manage administrative and HR tasks efficiently, ensuring smooth operations within the office. Your role will involve utilizing QuickBooks Online for data entry, creating and processing invoices, scheduling staff, and handling HR responsibilities such as onboarding and training.
ResponsibilitiesUtilize QuickBooks Online for data entry.Create invoices and process them efficiently.Conduct daily Billing/HR meetings.Maintain filing systems and update HR folders daily.Process time-off requests within 24 hours.Schedule staff weekly and prepare monthly schedules.Create daily productivity reports and conduct SOAP audits.Audit time cards and perform batch processes.Manage purchase orders, package logs, and car logs, ensuring maintenance.Conduct weekly staff meetings and record agenda minutes.Organize weekly RT staff/admin meetings.Process aging invoices and ensure timely collection of past due items.Provide immediate feedback to management regarding accounts that require special handling.Adhere to departmental lunch and break schedules.Participate in HR activities including interviewing, onboarding, training, hiring, and firing.Handle equipment repairs in collaboration with the Senior Clinician Team.Manage computer logins and restart systems weekly.Oversee staff emails, mailboxes, and biostims, and complete daily HR and accounting checklists.Send nightly recap and pending updates by 7pm with a 6:30pm call.Close the clinic securely and ensure key holder accountability and computer locations.Essential SkillsExperience with QuickBooks Online.Invoice creation and processing.Billing systems proficiency.Payroll and staff scheduling experience.Excel reporting skills.HR experience including onboarding, recruitment, training, hiring, and firing.Strong administrative support and data entry capabilities.Additional Skills & QualificationsCustomer service expertise.Additional administrative support skills.Proficiency in data entry.Work Environment
The position requires you to work onsite Monday through Friday from 9:30 AM to 6:30 PM, with occasional Saturdays if needed. The role is situated in a dynamic and supportive environment that emphasizes mission-driven care and offers diverse responsibilities and growth opportunities.
Pay and Benefits
The pay range for this position is $30.00 - $35.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Boca Raton,FL.
Application Deadline
This position is anticipated to close on Aug 25, 2025.
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\n\nAbout Aston Carter:\n
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
\n\nThe company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
\nIf you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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