Office Manager - Downtown
The Headhunters & TempsAhead
We’re looking for an Office Manager, who is able to work, full in office, in the professional services (agriculture) industry for our downtown Edmonton client.
Our client is a well-established professional services firm, in the agricultural industry, recognized for its long-standing presence in the industry and its reputation for high-quality advisory work. They support clients across Western Canada with specialized expertise and a commitment to accuracy, integrity, and service excellence. Known for exceptionally low turnover, a collaborative culture, and a long-tenured team, they offer a stable and supportive environment where employees enjoy meaningful work, open communication, and strong relationships with both colleagues and clients.
The Office Manager will play a central role in maintaining daily operations through financial coordination, HR administration, and comprehensive office support. This position is vital to ensure the smooth and efficient functioning of the business.
Office Manager Responsibilities:
General Office & Administrative Support Reception, mail handling, and general office administration Manage client invoicing and client file creation Coordinate office activities and provide administrative support to professional staff Engage in daily discussions with senior management Handle HR matters with support from senior management Office Supplies & Technology Bookkeeping & Financial Administration Process accounts payable and receivable, including EFTs/cheques, expense claims, and photo deposits Prepare month-end financial statements for senior management Produce and process payroll bi?monthly Banking & Financial Reporting Complete monthly bank reconciliations for multiple related companies Prepare revenue reports and financial statements for senior management Follow up on overdue accounts receivable and communicate with clients as needed Liaise with the external accountant to address financial inquiries Board Work, Meetings, Client Projects & Corporate Activities Schedule and prepare materials for Board Meetings; attend, provide financials, and take minutes Support client-related tasks such as invoicing and honorarium distribution Coordinate corporate events, reservations, and related logistics Insurance, CRA & Compliance Complete GST filings (monthly and quarterly depending on the entity) Support federal and provincial tax reporting requirements Annual Responsibilities Prepare chargeable hours and returns-per-job reports for senior management Gather documentation for year?end financial statements Support salary adjustments, bonus payouts, and share distributions The successful candidate has: 8–10 years of experience in office management, bookkeeping, and administrative roles Postsecondary education in administration, accounting, or a related field (an asset) A high degree of confidentiality, strong business acumen, and the ability to interact professionally with internal and external stakeholders Experience in the agricultural industry is an asset Strong bookkeeping skills with experience using accounting software; BVData or Sage experience is an asset Tech-savvy, with strong proficiency in SharePoint, the Microsoft Suite, and advanced Excel capabilities Experience processing payroll, managing accounts payable/receivable, and maintaining accurate financial records Proven ability to manage general office administration and ad-hoc tasks as required Excellent organizational skills and exceptional attention to detail Ability to work independently in a full in-office, downtown environment Professional communication skills with the ability to work closely with senior management Ability to complete a criminal record check, credit check, and sign a non-disclosure agreement Compensation and benefits: The discussed salary range is $75,000– $85,000 depending on experience Candidates with additional experience and higher compensation expectations may also be considered Comprehensive benefits package 3 weeks vacation Paid parking Additional perks of exciting team and corporate events Professional development
Candidates must be legally authorized to work in Canada. Only candidates selected to move forward in the hiring process will be contacted.
Our client is a well-established professional services firm, in the agricultural industry, recognized for its long-standing presence in the industry and its reputation for high-quality advisory work. They support clients across Western Canada with specialized expertise and a commitment to accuracy, integrity, and service excellence. Known for exceptionally low turnover, a collaborative culture, and a long-tenured team, they offer a stable and supportive environment where employees enjoy meaningful work, open communication, and strong relationships with both colleagues and clients.
The Office Manager will play a central role in maintaining daily operations through financial coordination, HR administration, and comprehensive office support. This position is vital to ensure the smooth and efficient functioning of the business.
Office Manager Responsibilities:
General Office & Administrative Support Reception, mail handling, and general office administration Manage client invoicing and client file creation Coordinate office activities and provide administrative support to professional staff Engage in daily discussions with senior management Handle HR matters with support from senior management Office Supplies & Technology Bookkeeping & Financial Administration Process accounts payable and receivable, including EFTs/cheques, expense claims, and photo deposits Prepare month-end financial statements for senior management Produce and process payroll bi?monthly Banking & Financial Reporting Complete monthly bank reconciliations for multiple related companies Prepare revenue reports and financial statements for senior management Follow up on overdue accounts receivable and communicate with clients as needed Liaise with the external accountant to address financial inquiries Board Work, Meetings, Client Projects & Corporate Activities Schedule and prepare materials for Board Meetings; attend, provide financials, and take minutes Support client-related tasks such as invoicing and honorarium distribution Coordinate corporate events, reservations, and related logistics Insurance, CRA & Compliance Complete GST filings (monthly and quarterly depending on the entity) Support federal and provincial tax reporting requirements Annual Responsibilities Prepare chargeable hours and returns-per-job reports for senior management Gather documentation for year?end financial statements Support salary adjustments, bonus payouts, and share distributions The successful candidate has: 8–10 years of experience in office management, bookkeeping, and administrative roles Postsecondary education in administration, accounting, or a related field (an asset) A high degree of confidentiality, strong business acumen, and the ability to interact professionally with internal and external stakeholders Experience in the agricultural industry is an asset Strong bookkeeping skills with experience using accounting software; BVData or Sage experience is an asset Tech-savvy, with strong proficiency in SharePoint, the Microsoft Suite, and advanced Excel capabilities Experience processing payroll, managing accounts payable/receivable, and maintaining accurate financial records Proven ability to manage general office administration and ad-hoc tasks as required Excellent organizational skills and exceptional attention to detail Ability to work independently in a full in-office, downtown environment Professional communication skills with the ability to work closely with senior management Ability to complete a criminal record check, credit check, and sign a non-disclosure agreement Compensation and benefits: The discussed salary range is $75,000– $85,000 depending on experience Candidates with additional experience and higher compensation expectations may also be considered Comprehensive benefits package 3 weeks vacation Paid parking Additional perks of exciting team and corporate events Professional development
Candidates must be legally authorized to work in Canada. Only candidates selected to move forward in the hiring process will be contacted.
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