ESFM **Position Title:** OFFICE MANAGER **Location:** Onsite **Shift: M-F:** 6 A M to 3 PM. Schedule adjustments as needed to serve business needs. **Salary:** **$80,000 - $85,000** **Other Forms of Compensation:** none ESFM is the corporate facilities management (FM) division of Compass Group USA, a Gold-level Corporate Sustaining Partner of the International Facility Management Association (IFMA), and a Platinum Corporate Member of the Association of Energy Engineers (AEE). ESFM self-performs 80% of all FM services provided to clients. Our portfolio of solution categories includes Facilities Maintenance & Engineering, ESG Programming, Laboratory Support Services, Janitorial & Industrial Cleaning, Landscaping & Grounds Management, Workplace Solutions and Managed Services. This self-performance model creates a consistent hospitality experience for clients, resulting in higher engagement and productivity from their employees. ESFM’s clients include many household names from the life sciences, technology, oil & gas and manufacturing markets. **_This position is eligible for an Employee Referral Bonus! If you know someone that is qualified for this role, please use the ‘job search’ in PeopleHub to refer your referral and email them a link to apply. Your referral will be able to apply by clicking the link in the email. You can check the status through your profile, accessible via Careers in PeopleHub, by clicking on ‘referral tracking.’ For Employee Referral guidelines, FAQs and the Compass Employee Referral Policy, email MyReferral@compass-usa.com._** **Job Summary** The **Office Manager** serves as the operational backbone of the organization, ensuring the workplace runs smoothly, efficiently, and professionally. This role oversees administrative processes, vendor management, staff support, and the overall workplace experience to maintain a productive, organized, and welcoming environment. This role is fully onsite at a life sciences client’s New York City office. **Office Operations** • Oversee daily office functions and ensure a well organized, efficient workspace • Coordinate catering orders and support/manage all onsite events and meetings • Manage inventory of office supplies, equipment, and vendor relationships • Coordinate maintenance, repairs, and facility needs with building services • Maintain office policies and procedures, updating them as needed in accordance with appropriate partners • Drive the strict enforcement of the client’s safety, health, and environment program as well as Compass safety standard and OSHA regulations. • Support any onsite MAC activities in partnership with remote MAC team. • Any other task as assigned by client or manager. **Administrative Support** • Provide administrative support to leadership and team members • Assist with onboarding new employees • Process invoices and expense reports in a timely manner and in adherence to monthly budgets. • Provide basic Audio/Visual troubleshooting to office systems; partner with larger AV/IT teams on larger issues. **Communication & Coordination** • Serve as the primary point of contact for the office and as a liaison between the building operations. • Produce office wide communications and assist with internal messaging **Culture & Workplace Experience** • Foster a positive, inclusive, and productive office environment • Lead initiatives that improve employee experience and office culture • Ensure the office reflects the company’s values and brand **Qualifications** • Associate or bachelor’s degree in administration, business or related field • Proven experience in office management, administrative support, or operations • Strong organizational and multitasking abilities • Excellent written and verbal communication skills • Proficiency with office software (Microsoft 365, scheduling tools, etc.) • Ability to work independently, anticipate needs, and solve problems proactively • High level of professionalism, discretion, and reliability **Preferred Skills** • 2-years related experience in office administration or in an office environment • Proficiency with MS Teams, Word, Excel, PowerPoint and Outlook • Proven organizational and coordination skills • Strong attention to detail • Solid interpersonal and verbal and written communication skills • Experience interacting with Senior Leadership preferred • AV troubleshooting experience preferred • Event management and catering ordering experience preferred **Work Environment** • Full time, on site role. Standard Schedule is 6am-3:30pm; adaptable for business needs. • Fast paced environment requiring adaptability and initiative **Apply to ESFM Services today!** _ESFM is a member of Compass Group USA_ Click here to Learn More about the Compass Story (http://www.compass-usa.com/our-story/) **Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.** Applications are accepted on an ongoing basis. Eurest Services maintains a drug-free workplace. **Associates at ESFM are offered many fantastic benefits.** + Medical + Dental + Vision + Life Insurance/ AD + Disability Insurance + Retirement Plan + Paid Time Off + Holiday Time Off (varies by site/state) + Associate Shopping Program + Health and Wellness Programs + Discount Marketplace + Identity Theft Protection + Pet Insurance + Commuter Benefits + Employee Assistance Program + Flexible Spending Accounts (FSAs) + Paid Parental Leave + Personal Leave Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here (https://www.compass-usa.com/wp-content/uploads/2023/08/2023\_WageTransparency\_ESFM.pdf) or copy/paste the link below for paid time off benefits information. https://www.compass-usa.com/wp-content/uploads/2023/08/2023\_WageTransparency\_ESFM.pdf Req ID:1498050 ESFM Brandy Wilson