Location: Praha, Czechia

Thales people architect identity management and data protection solutions at the heart of digital security. Business and governments rely on us to bring trust to the billons of digital interactions they have with people. Our technologies and services help banks exchange funds, people cross borders, energy become smarter and much more. More than 30,000 organizations already rely on us to verify the identities of people and things, grant access to digital services, analyze vast quantities of information and encrypt data to make the connected world more secure.

Thales in the Czech Republic employs over 400 people from 45 different nationalities. A total of 15 teams work on projects for government agencies, banking, mobile services and the Internet Of Things (IoT) technology. At the core of our business is the development of software which we configure and embed in a multitude of different devices and form factors. These include many kinds of payment cards, SIM cards, travel passes, secure eBanking devices, authentication tokens, machine identification modules (MIM), and secure ID documents including ePassports, eID and eHealth cards, as well as eDriving licenses. Because of the international environment surrounding us every day, it comes as no surprise that English is our official corporate language.

Thales in the Czech Republic is looking to hire an Office Manager to be responsible for the general operation of our office. Duties will involve office/ facility administration, purchasing, taking inventory, and supervising our office staff to ensure maximum productivity. You will also be required to produce management-level reports for various areas. This position is head of Facility Team and will report to Finance and Options Manager.

Key Responsibilities and Tasks:

Office administration and management of the facility team (2 assistants and a receptionist)Operations of Thales business premises: administering lease agreement and its amendments; cooperation with landlord and external suppliers for building maintenance and building security; occasional adjustments of office space incl. construction works; seating plans; cleaning services management; purchase/lease and inventory of furniture and other office equipmentRegular reporting to corporate HQ (HSE, Climate and Energy) and supporting the budgeting related to business premises operationsBusiness Continuity Plan, Business Resilience, Crisis management and the related annual reportingCar fleet managementMobile devices and subscription services managementMember of the Damage commissionAccommodation & travel management (top level)Organizing and supervising on-site and out-of-office eventsLocal purchasing – negotiations with suppliers, local tenders and supplier selection, approval, and contracting in cooperation with other functional teamsLocal acquisition - ordering and approval processing for all functional teams from a purchasing perspective

Skills:

Proficient in MS Office products (Excel, Word, MS Outlook, MS PowerPoint)Ability to learn quickly and to adapt in a changing environmentAdvanced interpersonal and communication skillsFluency in English and CzechNegotiation skills

Experience with:

Office managementTeam managementOperations in a corporate environment using various corporate MIS tools (Purchasing, Reporting)

Desirable

Purchasing management in corporate environment

At Thales we provide CAREERS and not only jobs. With Thales employing 80,000 employees in 68 countries our mobility policy enables thousands of employees each year to develop their careers at home and abroad, in their existing areas of expertise or by branching out into new fields. Together we believe that embracing flexibility is a smarter way of working. Great journeys start here, apply now!