Description Description of Position We’re looking for a highly organized Administrative Assistant / Office Manager to support daily operations and executive leadership in a fast-paced, international office setting. This full-time, on-site role is ideal for someone who thrives in a professional environment, enjoys multitasking, and is fluent in both English and Spanish. You’ll manage office services, assist with executive scheduling, and help maintain a smooth and efficient workplace. If you’re tech-savvy, detail-oriented, and passionate about supporting a dynamic team, we encourage you to apply. What You'll Be Responsible For + Manage the reception area, answer phones, and handle incoming/outgoing mail and packages + Order and maintain office supplies and support general office upkeep + Coordinate travel arrangements and assist with meeting logistics, including room setup, IT equipment, and refreshments + Support administrative tasks such as document preparation, data entry, filing, and creating presentations + Assist with scheduling, calendar management, and correspondence for executive leadership + Organize and maintain both digital and physical files + Facilitate conference calls and virtual meetings + Collaborate with other administrative staff and provide backup support as needed + Handle special projects and research assignments with minimal supervision Requirements What Makes You a Great Fit + Bilingual fluency in English and Spanish + Previous experience in a professional office environment + Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) + General IT knowledge and tech-savviness + Strong communication and customer service skills + Excellent organizational and multitasking abilities + Detail-oriented, proactive, and collaborative + Able to remain calm under pressure and meet deadlines TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .