Title:

Office Manager

Program Summary

KBR’s Missile, Aviation, and Ground Systems (MAGS) division delivers mission engineering solutions for critical U.S. Army programs, specializing in aviation and ground systems, integrated air and missile defense, and threat and target systems. As a trusted partner of the U.S. Department of Defense, MAGS provides innovative, technology-driven solutions to enhance national security. With a global presence and a strong ethical framework, KBR ensures secure, effective, and mission-ready capabilities worldwide.

Job Summary

This position plays an important role in the execution and support of the Kingdom of Saudi Arabia’s (KSA) purchase of the THAAD missile defense system.  This position will support the KSA Foreign Liaison Officer assigned in Huntsville AL by providing office manager and clerical support.  KBR is looking for a person who is capable of bridging culture differences, able manage numerous tasks and projects simultaneously, and has keen attention to detail.  Typical daily duties include:

Scheduling meetings between the US Government and the FLO OfficeWorking with the KSA Embassy to process Foreign Visitor RequestsCoordinating facility maintenance activitiesHelping coordinate travel for the FLO and staffPay monthly recurring costs and track monthly expendituresResearch and make special purchases

If you are looking for an opportunity to work with other cultures while helping support the Foreign Military Sale of one of America’s premier missile defense systems, this opportunity is for you. 

Roles and Responsibilities

Answering phonesPerforming clerical tasks such as printing, copying, filing, and mailing documentsScheduling and booking conference roomsCoordinating special events and meetingsPreparing and reviewing correspondence and other executive documentationMaintaining correspondence and visitor logsSubmitting and tracking foreign visitor requestsCoordinate, aid with, and support travel requirementsPrepare and maintain briefings, spreadsheets, and schedulesCoordinate and track external inquiries, suspense, and action itemsTake minutes and/or action items during executive meetings as requiredConduct office management duties such as paying bills, purchasing admin supplies, and overseeing janitorial activitiesPerform other administrative duties as assigned

Basic Qualifications

Ability to communicate effectively with internal and external personnel and organizationsCandidate must be a US CitizenPossess (and be able to maintain) a Secret ClearanceHigh School Diploma and 6+ years’ experience or bachelor’s degree and relevant work experience

Preferred Qualifications

The ability to read, write, and translate documents from English to ArabicPrevious experience as an office managerPrevious experience as an Administrative Assistant in a Project OfficePrevious experience drafting, submitting and tracking foreign visitor requestsAn understanding of Arabic cultural norms

Belong, Connect and Grow at KBR

At KBR, we are passionate about our people and our Zero Harm culture.  These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company.  That commitment is central to our team of team’s philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver – Together. 

KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.