Job Title: Office Manager
Job Description

We are seeking a dedicated and professional Office Manager who can maintain a high level of confidentiality and commitment to professionalism. The ideal candidate will communicate clearly and concisely in both written and oral forms, work independently, and organize complex clerical tasks. Flexibility and adaptability in a variety of situations are essential, along with the ability to meet strict timelines and perform multiple tasks efficiently. A focus on cost consciousness and proficiency in office technology & software (such as CMiC, Office 365, Microsoft Office, Bluebeam, etc.) is required.

ResponsibilitiesTrack all field safety documents for job site teams across multiple projects.Scan and log all subcontractor-required documents for multiple projects, including Daily Reports and Pre-Task Plan sheets.Assist field staff with correct coding and submitting expense vouchers.Key in craftsmen's weekly payroll.Assist with subcontractor bidding lists when available.Perform various data entries as needed.Communicate positively, effectively, and professionally with staff, vendors, subcontractors, and visitors.Perform other duties as assigned.Essential SkillsAdministrative support and office management experience.Proficiency in Microsoft Office and other relevant office software.2 to 3 years of office administration or management experience.Experience in payroll support, invoicing, and vendor validation.Additional Skills & QualificationsA welcoming personality and ability to care for the office and its people ('Office Mom').Strong organizational skills with attention to detail.Excellent time management skills and the ability to prioritize work.Ability to work with frequent interruptions.Work Environment

This position is based in Sterling, VA, with office hours from Monday to Friday, 7:00 AM to 3:30 PM.

Pay and Benefits

The pay range for this position is $24.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Sterling,VA.

Application Deadline

This position is anticipated to close on Jul 28, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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