Job Title: Office Manager
Job Description

We are seeking an organized and detail-oriented individual to fulfill the combined responsibilities of Office Manager and Project Administrator. You will play a crucial role in setting up our new site office and warehouse near Bethlehem, Pennsylvania, supporting daily operations, and assisting employees with site and project-based administration and planning.

ResponsibilitiesAssist with setting up the first US premises, office, and warehouse space near Bethlehem, Pennsylvania.Ensure the smooth and efficient operation of the office and warehouse.Manage office facilities such as power, internet, water, kitchen supplies, and project inventory on site.Coordinate office maintenance and repair services, liaising with vendors, ensuring a clean and safe working environment.Schedule meetings, organize events, and arrange travel for staff and management as required.Handle office correspondence, including phone calls, emails, and postal mail, directing them to the appropriate team member.Oversee the onboarding process for new employees and ensure accurate recordkeeping.Ensure office systems and procedures are optimized for efficiency.Assist in the reconciliation and collation of staff credit card statements, transactions, and receipts.Oversee the onboarding process for new clients and suppliers, ensuring accurate record-keeping.Support engineers in end-to-end project procurement activities.Organize all shipping and deliveries.Assist Engineers and Project Managers in coordinating and managing project-related activities, ensuring deadlines and priorities are met.Raise and manage Purchase Orders for projects.Maintain detailed project documentation and deliverables.Prepare project reports for internal and external stakeholders as requested.Organize project files, ensuring documentation is accessible and well-organized for all team members utilizing SharePoint.Provide administrative support to project teams, including scheduling meetings, preparing presentations, and handling correspondence.Essential Skills10+ years of experience in office management and project administration.Strong organizational and multitasking abilities.Ability to learn new skills, processes, and software applications in a timely manner.Proficiency in accounting software and Microsoft Office Suite (Excel, Word, Outlook, SharePoint, Teams).Confident communication skills, both written and verbal, for internal and external stakeholders.Detail-oriented with a high level of accuracy.Ability to work independently and collaboratively in a fast-paced environment.Strong problem-solving skills and ability to manage multiple priorities simultaneously.Additional Skills & QualificationsCertificate in Business Administration or a related field.Experience with project administration in the Construction Industry.Work Environment

The role is office-based with flexibility for occasional remote work depending on company requirements. Initially remote until the facility is operational in Bethlehem, after which onsite presence is required 5 days a week. Operating hours are Monday to Friday, 8 am to 5 pm, with flexibility as needed. The office will start small, and the candidate will help get it off the ground and participate in hiring. The dress code is business casual.

Pay and Benefits

The pay range for this position is $75000.00 - $95000.00/yr.

Compensation & Benefits:
• Competitive salary based on experience.
• Healthcare (medical) reimbursement up to 85%
• Short-term / Long-term disability
• Life insurance
• 401k
• Wellbeing incentives

Workplace Type

This is a fully onsite position in Bethlehem,PA.

Application Deadline

This position is anticipated to close on Jul 14, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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