Office Manager at Synergy School Share on X      Print Application Deadline

7/23/2025 11:55 PM Pacific

Date Posted 5/23/2025 Contact Human Resources
(415) 567-6177 Number of Openings 1 Salary Pay Range
$68,640 - $90,506 Annually Length of Work Year 10 months Employment Type Full Time About the Employer

About Synergy School Synergy is a progressive, independent TK-8 school with a vibrant, diverse community in San Francisco’s Mission District. We are an educational cooperative, in which teachers and staff are empowered to direct the school in its commitment to the highest standards of progressive education, global awareness, and social justice. Synergy School is an Equal Opportunity Employer and values workplace diversity. Applicants will not be discriminated against because of race, color, sex, sexual orientation, gender identity, political affiliation, age, religion, creed, national origin, disability, ancestry, ethnicity, marital status, parental status, domestic partner status, veteran status, medical condition (cancer-related), or the conditions Acquired Immune Deficiency Syndrome (AIDS), Human Immunodeficiency Virus (HIV) and AIDS-related conditions or other non-merit factors or any category provided by ordinance.

Job Summary Job Summary

Position Title: Office ManagerReports To: Teacher-AdministratorsPosition Type: Full-Time, ExemptLocation: Synergy School campus, in personStarting Date: August 11, 2025School Year: Mid-August through mid-JuneHours 7:30 AM to 3:30 PM Full-time Office Manager for a TK-8th grade independent school located in San Francisco’s Mission District starting August 11, 2025. The Office Manager is a key member of the administrative team and serves as the first point of contact for students, families, and prospective parents. This role requires exceptional organizational and communication skills, flexibility, discretion, and the ability to manage multiple responsibilities in a dynamic school environment.

Job Description / Essential Elements:    Print   

Key Responsibilities:

Front Office and Community Relations

Serve as the initial point of contact for students, parents, visitors, and prospective families, providing a warm and professional presence in the front office. Communicate clearly and compassionately across a diverse community, ensuring timely dissemination of information to families and staff. Track attendance and update as necessary throughout the day. Help maintain school communication platforms and databases.  Maintain inventory and procure school-wide supplies.

Admissions Support

Provide a high level of coordination and logistical support for the admissions process, including scheduling tours, student visits, and family interviews, tracking applications, and liaising with prospective families.

Health and Safety Compliance

Act as the custodian of school health and safety records; maintain compliance with the State Department of Health and Department of Justice requirements. Monitor and track student attendance and illnesses, including COVID-19 and other communicable diseases, and ensure adherence to public health protocols. Provide immediate support for sick or injured children.

Emergency Preparedness

Coordinate and support the school’s emergency preparedness plan, including maintaining emergency supplies and documentation. Organize and execute monthly fire drills, as well as lockdown and earthquake drills, in coordination with the emergency planning team.

Field Trip Support

Assist teachers with transportation support for field trips and overnight trips, including setting up public transportation logistics and preparing carpool driver packets. Ensure effective and timely communication with parents regarding trip details and emergency contacts. Other duties as assigned include managing the online standardized testing for 4th-8th grades.

Required Skills:

High-level organizational and time management skills; ability to manage competing priorities with grace and accuracy. Strong written and verbal communication skills. Discretion, professionalism, and a commitment to confidentiality in handling sensitive information. Relevant work experience in a school or child-centered environment is preferred. CPR and first aid certification, or willingness to obtain. Mandated Reporter training, or willingness to obtain. Demonstrated ability to remain calm and responsive in emergency situations. Strong technology skills with experience using Google Workspace, Microsoft Office apps, and database programs. Ability to lift 25 pounds. Required Co-op Responsibilities A weekly mandatory staff meeting until 5:00 PM Four work weeks each year (Two before school starts, two after it ends.) Serving on committees that may require evening meetings. Attending admissions events on weekends such as the open house and kindergarten play dates.  Shared decision-making means contributing your ideas, working to build consensus, and, after a decision has been made, going forth with the voice of the group.

 

Requirements / Qualifications

* Resume * Cover Letter

* CPR and first aid certification, or willingness to obtain. Mandated Reporter training, or willingness to obtain. Live Scan background check, or willingness to obtain.

Requirements / Qualifications

* Resume * Cover Letter

* CPR and first aid certification, or willingness to obtain. Mandated Reporter training, or willingness to obtain. Live Scan background check, or willingness to obtain.

Comments and Other Information To apply, send a resume and cover letter to hiring@synergyschool.org Comments and Other Information
To apply, send a resume and cover letter to hiring@synergyschool.org CalPERS Links Not all postings qualify for CalPERS. Informational Only. CalPERS Retirement Benefits ADD TO WISHLIST VIEW JOB WISHLIST APPLY (Current Employees ONLY) APPLY QUICK APPLY