Description We are looking for an organized and proactive Office Assistant to join our team near St. Paul, Minnesota. This is a Contract-to-long-term position, providing an excellent opportunity to grow within the company while supporting various office functions. The ideal candidate will play a crucial role in maintaining smooth office operations and ensuring exceptional service to employees and visitors. Responsibilities: • Welcome visitors and team members, offering support and addressing inquiries. • Communicate company policies and initiatives as requested by different departments. • Manage daily office building operations, including monitoring security and addressing facilities-related requests. • Handle mail and deliveries, including sorting, notifying recipients, and ensuring timely distribution. • Process vendor invoices and assist with vendor coordination. • Issue security clearances and manage door locking schedules. • Maintain content on the front lobby monitor in collaboration with Marketing. • Order and organize office supplies to ensure adequate stock. • Support event setup and teardown, catering coordination, and car service arrangements. • Notarize documents as needed and perform other administrative tasks as assigned. Requirements • Experience with receptionist duties, including answering inbound calls and greeting visitors. • Proficient in clerical tasks such as scanning documents and managing correspondence. • Familiarity with Microsoft Outlook and other office software. • Strong communication skills to interact effectively with employees, visitors, and vendors. • Ability to prioritize tasks and respond promptly to service requests. • Detail-oriented with a proactive approach to problem-solving. • Previous experience managing security protocols and building operations is a plus. • Certification as a notary public is preferred but not required. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .