To Apply for this Job Click Here Office Coordinator - San Francisco or LA (Hybrid)

Location: San Francisco, CA or Los Angeles, CA
Type: Full-time
Schedule: Hybrid (minimum 3 days in-office per week)

We are seeking an experienced Office Coordinator to ensure smooth office operations and provide high-quality administrative support across multiple California locations. This role is ideal for someone with strong organizational skills, the ability to manage multiple priorities, and experience in a professional services environment.

Key ResponsibilitiesOffice Operations & Management

Partner with local leadership to plan and organize office operations.

Collaborate with internal HR, IT, Finance, Facilities, and Marketing teams to align office activities with overall company strategy.

Manage vendor relationships and oversee procurement in coordination with the broader business team.

Support hiring and onboarding efforts for new employees, including conducting elements of orientation.

Oversee office events, budgets, and general facilities coordination.

Ensure efficient use of technology systems and maintain office resources.

Process and approve office-related expenses.

Travel to other California offices as needed.

Administrative Support

Serve as the primary liaison for leadership, managing calendars, scheduling, and conflict resolution.

Draft, proofread, and distribute correspondence and client materials.

Manage phone and email communications, conference calls, and meeting logistics.

Maintain document and client matter tracking systems.

Lead and mentor administrative staff, providing training and guidance.

Support professional development tracking and compliance requirements.

Coordinate workflow to ensure seamless operations across departments.

Qualifications

Skills & Knowledge

Strong written and verbal communication skills.

Proven knowledge of office administration best practices.

Proficiency with MS Office Suite; familiarity with professional services software is a plus.

Ability to handle sensitive information with discretion.

Strong organizational and problem-solving skills with the ability to multitask effectively.

Education & Experience

Bachelor's degree or equivalent experience.

5+ years of progressive experience in office administration.

Experience in a professional services or corporate environment strongly preferred.

Compensation & Benefits

Salary range: $74,000 - $110,000, depending on experience and qualifications.

Comprehensive benefits package, including health, retirement, and professional development support.

A1430120-CAA_1757112514 To Apply for this Job Click Here