We are currently seeking a detail-oriented and organized Office Coordinator to support daily administrative and customer service operations at our Portland, MI location. This role is ideal for someone who thrives in a structured environment, enjoys working with customers, and has a strong foundation in clerical and basic accounting functions ...
Responsibilities:
The Office Coordinator performs a full range of administrative support duties, including cashiering functions (if applicable), balancing cash receipts, preparing bank deposits, and managing credit card receivables. This individual plays a key role in supporting sales, parts, and service departments while maintaining a professional and welcoming front office environment
Working hours: 8:00 AM - 5:00 PM
Skills:
Sales Support
Scan and upload documents into Sales Workflow systems
Process credit card transactions and obtain customer signatures
Verify all required documents are included in each sales deal
Complete and mail monthly thank-you notes to customers
Aftermarket & Administrative Support
Assist with monthly customer follow-up calls and surveys
Provide backup support for Parts and Service departments
Prepare and balance bank deposits, cash receipts, Farm Plan, and credit cards
Receive and direct visitors and phone calls professionally
Distribute company mail and manage office supply inventory
Generate invoices, reports, and other documentation as needed
Maintain office equipment and ensure smooth day-to-day operations
Additional Duties
Support management in achieving company goals and policies
Foster a positive, team-oriented work environment
Maintain strong customer service standards and community reputation
Follow all safety rules and company procedures
Education:
No Degree Required
Experience:
4-7 years
Qualifications:
3-5 years of clerical or administrative experience required
High School Diploma required
Strong attention to detail
Proficiency in Microsoft Office and database systems
Knowledge of basic accounting principles
Excellent organizational, communication, and interpersonal skills
Competitive pay: $18-$20/hour (based on experience)
Stable, team-oriented work environment
Opportunity to support multiple departments and grow your skill set
Professional office setting in the Portland, MI community
Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
We are currently seeking a detail-oriented and organized Office Coordinator to support daily administrative and customer service operations at our Portland, MI location. This role is ideal for someone who thrives in a structured environment, enjoys working with customers, and has a strong foundation in clerical and basic accounting functions
Responsibilities:
The Office Coordinator performs a full range of administrative support duties, including cashiering functions (if applicable), balancing cash receipts, preparing bank deposits, and managing credit card receivables. This individual plays a key role in supporting sales, parts, and service departments while maintaining a professional and welcoming front office environment
Working hours: 8:00 AM - 5:00 PM
Skills:
Sales Support
Scan and upload documents into Sales Workflow systems
Process credit card transactions and obtain customer signatures
Verify all required documents are included in each sales deal
Complete and mail monthly thank-you notes to customers
Aftermarket & Administrative Support
Assist with monthly customer follow-up calls and surveys ...
Provide backup support for Parts and Service departments
Prepare and balance bank deposits, cash receipts, Farm Plan, and credit cards
Receive and direct visitors and phone calls professionally
Distribute company mail and manage office supply inventory
Generate invoices, reports, and other documentation as needed
Maintain office equipment and ensure smooth day-to-day operations
Additional Duties
Support management in achieving company goals and policies
Foster a positive, team-oriented work environment
Maintain strong customer service standards and community reputation
Follow all safety rules and company procedures
Education:
No Degree Required
Experience:
4-7 years
Qualifications:
3-5 years of clerical or administrative experience required
High School Diploma required
Strong attention to detail
Proficiency in Microsoft Office and database systems
Knowledge of basic accounting principles
Excellent organizational, communication, and interpersonal skills
Competitive pay: $18-$20/hour (based on experience)
Stable, team-oriented work environment
Opportunity to support multiple departments and grow your skill set
Professional office setting in the Portland, MI community
Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
The Office Coordinator performs a full range of administrative support duties, including cashiering functions (if applicable), balancing cash receipts, preparing bank deposits, and managing credit card receivables. This individual plays a key role in supporting sales, parts, and service departments while maintaining a professional and welcoming front office environment
experience4-7 years
skillsSales SupportScan and upload documents into Sales Workflow systemsProcess credit card transactions and obtain customer signaturesVerify all required documents are included in each sales dealComplete and mail monthly thank-you notes to customers Aftermarket & Administrative SupportAssist with monthly customer follow-up calls and surveysProvide backup support for Parts and Service departmentsPrepare and balance bank deposits, cash receipts, Farm Plan, and credit cardsReceive and direct visitors and phone calls professionallyDistribute company mail and manage office supply inventoryGenerate invoices, reports, and other documentation as neededMaintain office equipment and ensure smooth day-to-day operations Additional DutiesSupport management in achieving company goals and policiesFoster a positive, team-oriented work environmentMaintain strong customer service standards and community reputationFollow all safety rules and company procedures
qualifications3-5 years of clerical or administrative experience requiredHigh School Diploma requiredStrong attention to detailProficiency in Microsoft Office and database systemsKnowledge of basic accounting principlesExcellent organizational, communication, and interpersonal skills
educationNo Degree Required
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