Office Coordinator

Description

Duties & Responsibilities:

•\tCode and process large, detailed invoices including mobile device services each month.

•\tPost LLC company transactions to general ledger accounts.

•\tPerform bank reconciliation monthly.

•\tCode and process vendor invoices for payment by making comparisons to purchase order and/or material receipts to verify quantities, prices, payment terms, and freight charges. Compute discounts and make sales/use tax determinations.

•\tResolve discrepancies on invoices or reports by interfacing with other employees, subcontractors, and clients.

•\tPrepare and submit credit applications to vendors.

•\tPrepare and process annual 1099 forms for all companies.

•\tPrepare and complete annual business tax filings for all companies.

•\tServe as backup for filing.

•\tPrepare special reports and complete other projects as directed.

Skills

Excel data entry, Administrative support, Accounting, Data entry, Customer service, Accounts payable, Accounts receivable, Reconciliation, general ledger, Invoicing, Filing, Payroll, Front desk, Office management, Microsoft office, Administration, Purchase order

Additional Skills & Qualifications

Accounting principles

Vendor communication

Invoicing

Manufacturing experience

Pay and Benefits

The pay range for this position is $23.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Nashville,TN.

Application Deadline

This position is anticipated to close on Oct 14, 2025.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.