Grounded in safety, quality, and ethics, our experts lead their fields and guide our work with rigor, a creative spirit, and vision for growth. We draw from more than 20 technical specialties around the globe and are committed to fostering an inclusive community of diverse talents, backgrounds, and expertise. We are a place to apply your passion and collaborate with top environmental talents on work that is critical to our clients and the communities they support. Join a team that has the environment down to a science. **Your Opportunity** As an Office Coordinator, you will work in our Richmond, VA office. You will be well-organized to handle daily operations for multiple business lines and shared services. This role will also be responsible for liaising with Stantec’s functional support teams in accounting, health & safety, human resources, and information technology; establishing and maintaining office protocols and procedures; and managing special office projects and activities. **Your Key Responsibilities** + This is a full-time position based in Richmond, VA + Be the initial point of contact for the office providing general support to visitors + Develop and implement office policies by setting up procedures and standards to guide the operation of the office + Manage relationships with vendors, service providers, and the property management team + Process accounts payable and maintain office checking account + Serve as the local office health, safety, security and environmental coordinator; prepare for and manage the office’s annual HSSE audit + Provide HR support on new hire orientation and other HR compliance-related activities + Coordinate with Stantec’s regional IT representatives to manage office assets and network needs + Organize and maintain electronic documents/directories in accordance with company standards helping as needed with project management compliance and internal project audits + Assist leadership and senior staff with submission of expense reports and travel arrangements + Participate actively in the planning and execution of company events + Fleet coordinator for company vehicles including maintenance/repair scheduling, transportation to and from maintenance/repair facility, and processing vehicle logs + Support other special projects and activities as assigned **Your Capabilities and Credentials** + Excellent interpersonal, communication and people management skills + Highly organized and detail-oriented with the ability to prioritize tasks + Enthusiastic demeanor, collaborative approach, and solutions-oriented + Technological proficiency especially with MS Office, MS Excel, and Office 365. Strong MS Word formatting skills required. PowerPoint proficiency and/or graphics design experience a plus. **Education and Experience** Minimum of a high school diploma or equivalent; bachelor’s degree preferred 10 years’ collective, progressively responsible experience working in an office environment or other setting with administrative duties, preferably within an international and/or technical industry. Typical office environment working with computers and remaining sedentary for long periods of time. Field work may include exposure to the elements including inclement weather. _This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice._ **About Stantec** Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible. **Pay Transparency:** In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. **Benefits Summary:** Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law). Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law. The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements **Primary Location:** United States | VA | Richmond **Organization:** 2034 EnvSvcs-US East Mid Atlantic-Williamsburg VA **Employee Status:** Regular **Travel:** Yes **Schedule:** Full time **Job Posting:** 01/08/2025 03:08:16 **Req ID:** 1001679