Job Title: Office Assistant

Job Description

We are seeking an enthusiastic and detail-oriented Office Assistant to join our team. The ideal candidate will greet customers, answer phones, and handle basic invoicing and data entry. You will play a key role in tracking projects and paperwork, keeping files and documents organized, and assisting with scheduling and general office needs. Additionally, you will support basic tech tasks, such as setting up computers, helping with email, printing, and software questions. This role also involves pitching in with various administrative tasks as needed.

Responsibilities

Greet customers and answer phones.Handle basic invoicing and data entry.Track projects and paperwork.Keep files, documents, and shared folders organized.Assist with scheduling and general office needs.Support basic tech tasks (setting up computers, helping with email, printing, software questions).Contribute to various administrative tasks as needed.

Essential Skills

Strong communication skills.Ability to multitask effectively.Administrative support experience.Customer service skills.Clerical and front desk skills.Proficiency in administrative assistance and scanning.

Additional Skills & Qualifications

Strong technical skills.Ability to assist with sales and marketing tasks.

Job Type & Location

This is a Contract to Hire position based out of Madison, WI.

Pay and Benefits

The pay range for this position is $22.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n
• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Madison,WI.

Application Deadline

This position is anticipated to close on Apr 17, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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