Description We are looking for a motivated Office Assistant to join our team on a contract basis in Kapolei, Hawaii. In this role, you will provide essential administrative and organizational support to the Maintenance Department, ensuring smooth operations and efficient communication. This position offers a mix of office-based tasks and occasional involvement in maintenance-related activities, making it ideal for someone with strong administrative skills and a willingness to collaborate. To apply for this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities: • Coordinate and schedule tasks for maintenance staff to ensure timely completion of projects. • Maintain detailed records of maintenance activities, including work schedules, inventory, and documentation. • Support budgeting efforts by tracking department costs, organizing invoices, and assisting with financial reports. • Communicate with vendors and contractors to request bids, manage estimates, and follow up on completed work. • Assist leadership with project documentation, proposals, and inspection punch lists. • Perform general office tasks such as filing, data entry, report preparation, and correspondence. • Respond to resident or client inquiries regarding maintenance services, providing excellent customer service. • Monitor and update safety compliance documents and track employee training schedules. • Prepare and distribute departmental communications, policies, and safety protocols. • Handle additional administrative duties to support the maintenance team's operations. Requirements • High school diploma or equivalent; additional education such as an associate degree or technical training is a plus. • Minimum of 1 year of experience in office administration or customer service, with familiarity in maintenance operations being advantageous. • Basic understanding of building or grounds maintenance tasks is preferred but not required. • Strong organizational and detail-oriented skills, particularly in managing records and multitasking. • Proficiency in office software such as Microsoft Excel, Word, and Outlook, with the ability to learn new systems. • Excellent communication skills for interacting with staff, vendors, and residents professionally. • Basic math skills to assist with budgeting, expense tracking, and cost calculations. • Ability to thrive in a fast-paced environment while meeting deadlines and managing multiple priorities. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .