NY HELP Yes Agency Civil Service, Department of Title Office Assistant 2 (Stores/Mail) (1 Position) Occupational Category Clerical, Secretarial, Office Aide Salary Grade 09 Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $42641 to $52413 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.50 Workday From 8 AM To 4 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Albany Street Address Empire State Plaza, Agency Building 1 City Albany State NY Zip Code 12239 Duties Description The Office of Financial Administration is responsible for overall agency fiscal management and administering the procurement process. As the Department carries out key initiatives to transform the way services are delivered to partner agencies and to the public, this position will play an important role in ensuring the success of these modernization efforts. The Office Assistant 2 (Stores/Mail) duties will include, but are not limited to the following: • Supervise two OA1s in the Mail and Supply Unit. • Participate in the daily review and assignment of tasks to subordinate staff to ensure adequate coverage. Tasks include making deliveries to regional sites, examination pickup and drop off, mail distribution, and receiving all inventory for the agency. • Oversee and participate in the daily pickup of mail from the US Postal Service at Empire State Plaza on P-1 and assist as a backup in case of staff absences. This includes sorting incoming mail and parcels for distribution to all program levels at Empire State Plaza, Agency Building 1, and Swan Street Core 1. • Organize the receipt of goods for the DCS Purchasing Unit including inspecting and counting received goods, documenting quantities, and sending this information to the Purchasing Unit in DCS Financial Administration. • Monitor and maintain the Mail and Supply Unit inventory by updating an Excel spreadsheet to track quantities and distributions. The inventory will account for items stored at various locations, including at least one off site storage facility, requiring travel to monitor and count inventory for storage and distribution. • Oversee and assist in distributing agency goods to requesting divisions and provide guidance on the best methods for packaging and shipping parcels to outgoing DCS satellite DOL sites, 12 regional testing sites and EHS Nurse Stations. This process includes preparing mail for presort services at the Center for Disability Services (NYSID). • Monitor the cs.sm.DCSMailSupplyUnit inbox for incoming supply requests, ensuring adequate follow-up and communication with agency staff. • Assist in scheduling appointments for the transfer of NYS Records and in picking up records and supplies from off-site locations as needed. • Oversee requests from the DCSRA unit and arrange distribution of Reasonable Accommodation equipment. • Maintain and inventory the quantities of incoming and distributed Confidata Secure Scrap. • This position requires the ability to routinely lift and/or carry heavy items and the ability to routinely reach, bend, stand, and walk for long periods of time. Minimum Qualifications NY HELPSThis title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS): One year of experience where most work time is spent performing activities related to mail receipt, mail distribution, storage, and/or stores keeping.REASSIGNMENT QUALIFICATIONS: Current Department of Civil Service employees with one year of permanent, contingent permanent, or 55 B/C service as an Office Assistant 2 (Stores/Mail), if less than one year, you must be currently reachable on the Office Assistant 2 (Stores/Mail) eligible list for the Albany location if one exists.COMPETITIVE QUALIFICATIONS:You must be reachable on the current eligible list or eligible for transfer. Any active transition or promotion list(s) must be exhausted to appoint under the NY HELPS program. 70.1 TRANSFER QUALIFICATIONS:One year of permanent, contingent permanent, or 55 B/C service in a title eligible for transfer and determined to be similar by Civil Service. For transfers, a list of approved titles is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/. SUBSEQUENT 55B/C QUALIFICATIONS:A subsequent 55 B/C appointment may be considered if you have one year of permanent, contingent-permanent, or 55 B/C service in an eligible position allocated to Grade 07. To be considered, you must provide a copy of your letter of eligibility with your response.55 B/C QUALIFICATIONS: Individuals certified eligible for the 55 B/C program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55 B/C of the Civil Service Law will also be considered. To be considered, you must provide a copy of your letter of eligibility with your response.You must meet the open competitive qualifications.The open competitive minimum qualifications are: • One year of experience where most work time is spent performing activities related to mail receipt, mail distribution, storage, and/or stores keeping.PREFERRED QUALIFICATIONS: Experience managing inventory, and experience in Microsoft Word and Excel.It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration. Additional Comments #TeamCivilService is growing and is looking for motivated, forward-thinking employees to join our team to build a dynamic workforce. The Department of Civil Service is undertaking several initiatives to transform the way the agency delivers services to our partner agencies and to the public, and we are excited to be adding new members to the team. In addition to joining a growing team and agency, employees will also receive a comprehensive benefits package. The Department of Civil Service is the central personnel agency for the Executive Branch of New York State government, serving approximately 150,000 employees. Our mission is to build tomorrow's workforce today by promoting a diverse, inclusive, and talented workforce. We lead and deliver world-class workforce management strategies by providing innovative solutions based on merit, fitness, and equality of opportunity. Among its duties, the Department: • Partners with State agencies to offer workforce recruitment and placement services, including developing minimum qualifications, classifying positions, developing civil service examinations, and administering performance assessment tests. • Administers the New York State Health Insurance Program (https://www.cs.ny.gov/nyship/), one of the largest public employer health insurance programs in the nation, serving more than 1.2 million lives. • Assists municipal agencies with civil service administration of more than 360,000 local government employees. • Oversees the Governor's Program to Hire Individuals and Veterans with Disabilities (https://www.cs.ny.gov/rp55/) to place individuals with disabilities in State jobs and the New New York Leaders Initiative Student Intern Program. (https://nysinternships.cs.ny.gov/nnyl/)NOTE ON TELECOMMUTING: DCS employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with DCS Telecommuting Program Guidelines.The Department of Civil Service is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to YourFutureBeginsHere@cs.ny.gov Some positions may require additional credentials or a background check to verify your identity. Name Corinne Slycord Telephone 518-473-4306 Fax Email Address YourFutureBeginsHere@cs.ny.gov Address Street Empire State Plaza, Agency Building #1 Floor #10 Office of Human Resources and Administrative Planning City Albany State NY Zip Code 12239 Notes on Applying If you are interested and meet the minimum qualifications above, email your cover letter, and resume to YourFutureBeginsHere@cs.ny.gov. Please include the Title and Vacancy ID# you are applying for in the subject line of your email.