NY HELP Yes Agency SUNY Brockport Title Office Assistant 1- Facilities- NY HELPS Occupational Category Clerical, Secretarial, Office Aide Salary Grade 06 Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $36232 to $36232 Annually Employment Type Full-Time Appointment Type Contingent Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8 AM To 4 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Monroe Street Address 350 New Campus Drive City Brockport State NY Zip Code 14604 Duties Description SUMMARYThis position supports the daily operations in a clerical role for Facilities, Planning, and EHS. The Service Center serves as the Facilities & Planning Customer Service campus-wide. Work consists of day to day activities located at the Service Center/Commissary Building. Activities include, but not limited to all aspects of customer service, answering phones, greeting visitors, and responding to email inquiries for the Facilities and Planning operationsJOB FUNCTIONSEssential Functions:Greets visitors, answers telephones and responds to email inquiries for the Facilities and Planning Service Center operationCompletes data entry and data manipulation, primarily for maintenance work orders, into various Facilities and Planning computer programs. Provides office support by serving as front line staff (monitors phones, two email accounts, submitted online forms, supplies information and answers basic college maintenance related questions)Communicates Facilities and Planning operating requirements with others, face-to-face, by telephone, or by emailPrepares forms, correspondence, memoranda, documents, etc., in accordance with agency, SUNY and/or New York State guidelinesCoordinates and distributes key requests in a timely manner, related to in person, phone and email interaction and scans supporting documentation into databaseOrganizes and reserves campus vehicle reservation system, checks for completeness and distributes within 24 business hours, new reservations and distributes to appropriate F&P staffClerical Responsibilities: Prepares and tracks department deposits as needed Generates billing-related reportsOversees the office copier/printer and ensures it is working properly. Sends outage and closure notificationsInputs all training documentation related to Facilities, Planning and EHS employeesAssists with updating department cell phone and internal phone directory informationFiles, faxes, scans, and distributes internal mailUndergoes training to complete necessary work orders related to FootprintsProvides support for campus events such as commencement, open house, homecoming, orientation and events and activities related to student success Minimum Qualifications Minimum Qualifications:This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).For the duration of the NY HELPS Program, this title maybe filled via a noncompetitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS):There are no minimum education or experience requirements for this title. COMPETITIVE MINIMUM QUALIFICATIONS (NON-NY HELPS):Candidates must have permanent appointment in an Office Assistant 1 (Keyboarding) NY State classified position or be reachable for appointment on the current NY State Civil Service eligible list for Office Assistant 1 (Keyboarding) Full-Time, Brockport location. Additional Comments https://www.schooljobs.com/careers/brockport/jobs/5092402/office-assistant-1-keyboarding-facilities-ny-helps?pagetype=jobOpportunitiesJobs Some positions may require additional credentials or a background check to verify your identity. Name Ezgi Erdogan Telephone 15853955135 Fax (585) 395-5275 Email Address eerdogan@brockport.edu Address Street 350 New Campus Drive City Brockport State NY Zip Code 14420 Notes on Applying https://www.schooljobs.com/careers/brockport/jobs/5092402/office-assistant-1-keyboarding-facilities-ny-helps?pagetype=jobOpportunitiesJobs