Job Title: Office Administrator

Job Description

We are seeking a dedicated and organized Office Administrator to support the smooth operation of our office environment. The ideal candidate will possess strong administrative skills and assist in facilitating efficient office functions, project coordination, and process improvements. This role is essential in ensuring that our office operates seamlessly and supports our mission to advance the broader chemistry enterprise.

Responsibilities

Office Operations Support: Assist with day-to-day office operations, including facilities coordination, procurement support, and vendor communication. Help ensure the office operates smoothly and efficiently.Project Support: Support special projects as assigned by management, including coordination, tracking, and follow-up to help ensure projects are completed on time.Administrative Support: Provide administrative support to managers and team members, including scheduling, correspondence, document preparation, and meeting coordination. Serve as a point of contact for general office inquiries.Process Improvement: Identify opportunities to improve office processes and workflows and assist with implementing approved changes.Compliance and Policy Support: Help ensure office policies and procedures are followed and assist with documentation and updates as needed.Event and Meeting Coordination: Assist with planning and coordinating meetings, events, and conferences, handling logistics and materials.Technology and Systems Support: Coordinate with IT and vendors to support office equipment and systems; help troubleshoot routine issues and track service requests.

Essential Skills

Minimum of 3–5 years of experience in office administration or a related role.Strong organizational and time-management skills with the ability to handle multiple tasks.Proficiency in Microsoft Office Suite.Experience with administrative support, including processing invoices and scheduling.Familiarity with tools such as Visio, Smartsheet, Basware, or ChromeRiver is a plus.Proficiency in Adobe.

Additional Skills & Qualifications

Reporting SkillsAdministrative Writing SkillsMicrosoft Office SkillsManaging ProcessesOrganizationAnalyzing InformationProfessionalismProblem SolvingSupply ManagementInventory ControlVerbal Communication

Job Type & Location

This is a Contract position based out of Washington, DC.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n
• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Washington,DC.

Application Deadline

This position is anticipated to close on May 19, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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