Description Location: Onsite -1301 Gervais Street Columbia, SC Hours: Mon-Fri, 9:00 AM – 5:30 PM What Would I Do Every Day? We're looking for an extremely organized team player to join our nonprofit as a full-time Office Administrator. You will be responsible for the general operation of the office and assist the President/CEO and SC Competes Team. In this highly-visible role, your success is all about managing priorities as you will need to analyze situations and exercise sound judgment in determining appropriate courses of action. If you love details, have excellent communication skills, enjoy mixing with people, and know how to anticipate needs before anyone has to ask, then this job is for you. You will serve as the primary point of operational and administrative contact for internal and external groups, often on complex and confidential issues. You will coordinate the provision of office and staff support services to the office, as well as manage or assist with special projects and events. You will also provide support to a variety of working groups in an administrative capacity. What Attributes Are We Looking For? • Strong Project Manager – Skills at juggling multiple tasks, allocating and optimizing your time, and managing moving timelines. You manage a task from conception to completion AND keep everyone appropriately informed. • Effective Communicator – Professional communication at every level, to include electronic. • Ambitious Planner – You think ahead and anticipate challenges. • Autonomous – Although we stay in close communication with each other, we don’t micromanage, and the SC Competes Team is dispersed throughout the state. You are comfortable taking initiative but know when to seek guidance. • Service-Driven – You are self-confident, approachable, and responsible. You understand our mission, needs, and direction. • Organizational Agility – You have a collaborative work style. What Is Attractive to the Right Candidate? • With an eye on the future, and many initiatives underway, SC Competes is an exciting place for professionals who enjoy a culture of teamwork and respect. • This role will leverage all of your skills and allow you an opportunity to learn new ones. • We work as a TEAM but within a small, entrepreneurial environment that is mission-oriented and results-driven. • The position is based in Columbia, SC, but does afford some work-from-home flexibility. • We offer generous time-away and holiday schedule, along with the opportunity to earn additional performance payments. What Is the Day-to-Day? • All the usual stuff, such as greeting our visitors (from elected officials to state agency heads to company CEOs), managing incoming mail/email, and ensuring the physical office space is always professional in appearance. • Schedule and maintain active and complex calendars, coordinating meetings and venue logistics. • Act as a “barometer” to sense the issues taking place and keep the Pres. & CEO and the rest of the SC Competes team informed as appropriate. • Coordinate and oversee the day-to-day management of supplies, equipment, and facilities for the organization, to include maintenance, inventory management, logistics, and related activities. • Prepare check requests and bank deposits on a weekly basis. • Work with our accounting personnel on various financial issues/projects (to include end-of- year Form 1099 preparation and distribution and maintaining up-to-date W-9 records for all vendors). • Oversee onboarding process/paperwork for contractors and provide assistance to the accountant with the onboarding process/paperwork for new employees. • Track active contracts. • Prepare and submit timely filings with various state and federal governmental entities. • Provide support for Board/Executive Committee and Initiative Advisory Body meetings (e.g., prepare and distribute meeting materials, arrange catering for meetings, and coordinate audio/visual needs). • Serve as direct point-of-contact for vendor relationships and building/office operations. • Serve as direct point-of-contact with regards to incoming payments, including handling all merchant account activity; assisting with ACH payment set-up; and assisting with other means of payments, including through Bill.com and credit card processing. • Maintain oversight and maintenance of files, both electronic and hard copy. • Gather, enter, and update data to maintain initiative files and databases. • Maintain the customer relationship management and project management systems and run reports as needed. • Compose, edit, and distribute electronic communications to stakeholders. • Assist with special projects, feeling free to propose programmatic ideas to further our mission. • Assist, or lead as needed, event-related coordination activities, such as: identify and recommend suitable venues, determine related costs and prepare draft budget, arrange event services, and monitor for appropriate internal approvals. • Perform other job-related duties, as assigned. What Are the Qualifications? Our ideal candidate will already boast these skills, or be able to embrace them quickly: • Office administration • Financial operations • Interact professionally with diverse groups of people, including Board members, C-Suite company principals, community leaders, donors, public officials/employees, and staff • Multi-tasking and working under deadlines, prioritizing conflicting needs • Thinking forward, seeing opportunities, and proposing solutions • The software tools we invest in to help you thrive: o Microsoft Office (Excel, Word, PowerPoint) and Google platforms (Docs, Slides, Sheets, Drive) o Bill.com o QuickBooks Online o Monday.com project management o Slack communications o Video conferencing – Think: Zoom, Teams o Adobe Pro Duties: Manages office operations to include budgeting, vendor management, and event planning. Assists with statistical reporting and project administration. 35% Maintains office services by organizing office operations and procedures, controls correspondence, designs filing systems, reviews and approves supply requisitions. Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement. Maintains the office condition and arranges necessary maintenance or repairs. Performs confidential administrative tasks and triages calls. Provides general support to visitors. 20% Keeps management informed by creating, reviewing, and analyzing special reports, summarizes information, and identifies trends. Completes confidential spreadsheets. Responds to data requests as needed. Forwards Department of Insurance and CEO inquiries and tracks for response. 20% Achieves financial objectives by preparing an annual office budget, scheduling expenditures, analyzing variances, and initiating corrective actions. Ensures that all items are invoiced and paid on time. 10% Liaises with facility management vendors including cleaning, catering, and security services. Manages contracts with office vendors and service providers. 10% Schedules meetings and appointments. Assists with travel arrangements. Maintains calendars and prepares meeting minutes. Plans in-house or off-site activities. Coordinates quarterly meetings, including obtaining/consolidating PowerPoints, coordinating refreshments, location, and setting up audio. /video. Develops departmental org charts. 5% Assists in the on-boarding process for new hires as well as the exit process for employees leaving the department. Tracks and administers Kudos program. Additional Skills & Qualifications • Required Skills and Abilities: o Strong organizational skills. o good judgment skills. o Excellent written and verbal communication skills. o Basic business math proficiency. o Strong analytical or critical thinking skills. o Excellent knowledge of business etiquette and letter composition. • Required Software and Tools: o 1 year working proficiently with word processing, desktop publishing, spreadsheet, and database applications software. • Required Education: o Associate degree OR two years of job-related work experience or a combination of education and experience equal to 2 years. • Required Experience: o 2 years of work-related experience. Experience Level Entry Level Job Type & Location This is a Contract position based out of Columbia, SC. Pay and Benefits The pay range for this position is $25.36 - $25.36/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Columbia,SC. Application Deadline This position is anticipated to close on Feb 3, 2026. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.